Administrative Coordinator

2 weeks ago

Burlington, Canada Fike Corporation Full time

**Administration Coordinator**

**JOB SUMMARY**:
The Administration Coordinator ensures timely and accurate processing of transactions and communications of financial information associated with payables activity with a focus on excellent customer service to internal and external customers. The Administration Coordinator also assists the Manager of Administration by providing a variety of reception, administrative, and clerical support that ensures the efficient operation of the Company and front office.

**PRIMARY RESPONSIBILITIES**:

- Effectively Executes the company’s processes related to entry, validation, and filing/storage of payables invoices with a focus on accuracy and timeliness
- Ensures all payables are coded appropriately within the company’s accounting structure
- Receives visitors and contacts the appropriate party to arrange for an escort from the main lobby. Ensures visitors are seated in small conference room or main lobby while waiting.
- Receives mail & deliveries and distributes to appropriate employees.
- Provides answers to inquiries and other information as appropriate.
- Maintains adequate inventory of sales brochures, installation instructions and other sales supplies as requested.
- Assists other administration personnel with clerical duties as assigned or requested
- Assists all employees and visitors with the administration of travel & lodging as requested
- Processes accounts receivable side of netting payments for Fike Corp.
- Reviews and makes changes to the vendor master in the address book in the Fike Business System with remittance address changes, phone number changes and changes in terms.
- Resolves Accounts Payable system issues or asks for assistance when needed.
- Maintains adequate inventory of office supplies for sales, plant, shipping and administration departments.
- Reviews freight invoices and codes invoices with proper G/L account, note freight charges that need to be billed to customers. Makes copies of freight bills, bill of lading and original invoice for backup to freight invoices.
- Enters cash receipts into the Fike Business System on a daily basis. Posts receipt journal, balances batch and posts to general ledger. Prepares deposits into Fike Bank Account.
- Adheres to company policies and procedures.
- Maintains the confidentiality of all information processed.
- Performs related duties as assigned. Regular and consistent attendance is required._

**ESSENTIAL SKILLS**:
Subject Matter Understanding. Analytical. Communication. Record Management. Computer Applications. Office Machine. Problem Solving.

**JOB QUALIFICATIONS**:
**Required**:Diploma in Office Administration or Accounting. Working knowledge of Microsoft Windows, and Office. Experience in an accounts payable environment. Strong math aptitude and ability to work accurately with numbers. Some coursework in accounting or bookkeeping. Excellent verbal and written communication skills.

**Preferred**:Exposure to JD Edwards Business System. Customer Relationship Management Systems.

Pay: $23.00-$26.00 per hour

**Benefits**:

- Dental care
- Paid time off
- Vision care

Schedule:

- 8 hour shift

Work Location: In person

  • Administrative Coordinator

    4 days ago

    Burlington, Canada Alio Health Services Full time

    We are currently seeking an energetic, detail-oriented individual who has excellent interpersonal skills and can go the extra mile. This office-based position will appeal to a person who has a personal commitment to continuous improvement, thrives on challenges, likes diversity, has the ability to stay focused yet is flexible enough to adapt to the needs of...

  • Administrative and Operations Coordinator

    2 weeks ago

    Burlington, Canada GW Management Full time

    **Job Title**: Administrative and Operations Coordinator **Job Type**: Full-Time **Department**: Operations **Job Summary**: The Administrative and Operations Specialist will play a crucial role in supporting the efficiency and effectiveness of our organization by managing operational tasks and directly assisting senior management with special projects....

  • Administrative Coordinator

    2 weeks ago

    Burlington, Canada Alio Health Services Full time

    We are currently seeking an energetic, detail-oriented individual who has excellent interpersonal skills and can go the extra mile. This office-based position will appeal to an individual who has a personal commitment to continuous improvement, thrives on challenges, likes diversity, is flexible and adaptable, and has the ability to stay focused. The role...

  • Scheduling/administration Coordinator

    4 days ago

    Burlington, Canada CVOS Oral Surgery Full time

    We are looking for an organized, analytical Scheduling and Administration Coordinator with exceptional communication and problem solving skills to prepare staff schedules and perform a variety of day-to-day office and administrative tasks. This position operates in a fast paced environment and is an integral part of ensuring that our office operations run...

  • Administrative Coordinator

    7 days ago

    Burlington, Ontario, Canada SPS PoolCare Full time

    ApplyDescriptionSPS PoolCare is launching a new Group Purchasing Organization (GPO) to provide pool professionals with collective buying power and operational support. We're seeking an Administrative Coordinator be the main point of contact for our - Vendor & Member Services —handling inquiries, onboarding, ticket management, and event support.Duties &...

  • Sales Coordinator/administrator

    2 weeks ago

    Burlington, Canada Evertz Microsystems Limited Full time

    Evertz, a growing high-tech company and worldwide leader in the design and manufacture of professional equipment for television broadcast, film and HDTV production and postproduction, cable and telecom industries. **Description**: - Provide administrative support to a team of regional Sales Representatives - Prepare quotations and system evaluation...

  • Administrative Coordinator

    2 weeks ago

    Burlington, Canada Equiton Inc. Full time

    **Administrative Coordinator** **About the Role** As an Administrative Coordinator, you will play a key role in supporting our property management operations and ensuring smooth day-to-day processes across multiple areas. From processing financial reports and resident communications to coordinating vendor relationships, events, and departmental projects,...

  • Administrative Coordinator

    1 day ago

    Burlington, ON LL A, Canada Element Forensic Engineering Full time

    Element Forensic Engineering and Element Consulting Services' mission is to provide all encompassing industry leading services, innovative solutions, and collaborative support, at an exceptional value.We are dedicated to:Conduct ourselves with a commitment to social responsibility.Be positive, helpful, and available.Deliver high quality products with...

  • Administrative Coordinator

    4 days ago

    Burlington, Canada The Christian Reformed Church in North America Full time

    **Description**: **PURPOSE/OVERVIEW**:To provide administrative coordination for Thrive as it supports congregations and local ministry leaders. **This role is designed to fill a Maternity Leave vacancy for a fixed term of 18 months.** - The CRCNA exhibits love for the diversity of the human family. As such we welcome & encourage all regardless of race,...

  • Project Administrative Coordinator – Municipal Infrastructure

    3 days ago

    Burlington, Ontario, Canada CIMA+ Full time

    Company Description Welcome to a commitment to sustainable development you can relate to. Welcome to people with an inspiring vision of the future and challenge seekers.  At CIMA+, you'll find a place where your ideas and perspectives are welcomed and encouraged. In both the field and at the office, you'll get plenty of opportunities to reach your full...