Executive Assistant

2 weeks ago

Toronto, Canada Coca-Cola Canada Bottling Limited Full time

Work Location - Brampton (Hybrid)

Employee Type - Regular Employee FT Salaried

**About This Opportunity**:
We are seeking an Executive Assistant to support our Vice President, Supply Chain and Vice President, Strategic Infrastructure & Capacity Planning in managing the administrative duties within a large matrixed operation.

**Responsibilities**:

- High-volume scheduling & efficient calendar management: strategically organize meetings, events, and tasks to optimize the VP’s time and keep productivity on track. Proactively book senior leader meeting cadences using sound judgement to manage through scheduling conflicts, and log & manage scheduling requests
- Meeting management: coordination with attendee calendars/EAs, support the creation and circulation of pre-read materials and agendas, logistics and preparation of the meeting events (both on and off-site), minutes/meeting recordings, post-meeting overviews and takeaways and support prioritization & time management of tasks, goals, objectives and projects
- Expense report preparation and auditing
- Create, maintain, edit, and format a variety of correspondence, PowerPoint presentations, organization charts, and Excel spreadsheets. Maintain various departmental databases and lists.
- Event management: organize events, logistics and execution. Liaise cross-functionally with internal stakeholders and external vendors - venue, catering & AV support
- Travel arrangements: booking flights, transportation, meetings and lodging. Conference registration. Problem-solve any travel issues as they arise.

**Qualifications**:

- 10+ years relevant experience supporting a Vice President level executive in a large organization
- Proficiency in full MS Office suite
- Agility & flexibility to support changing priorities
- Strong time management problem solving & organizational skills
- Pro-active and detail-oriented
- Exceptional communication, interpersonal & relationship management skills at all levels, both internally and externally
- Demonstrated ability to maintain a high level of confidentiality, exercising solid judgement

**About Us: Proudly Canadian and Independently Owned, We are Coke Canada**

**Important**

All offers of employment at Coca-Cola Canada Bottling Limited (“Coke Canada Bottling”) are conditional upon a successful background clearance obtained through our contracted third-party vendor. The standard clearance requirements depend on the position and may include some or all of the following: criminal clearance, employment verification, education verification and drivers abstract review. Please advise the Talent Acquisition team if you have any questions or concerns in regards to this once you are contacted for further consideration.

  • Executive Assistant

    2 days ago

    Toronto, Canada Revenue Management Labs Full time

    **Executive Assistant to Managing Partner** **Position Overview**:Revenue Management Labs is seeking an experienced and highly organized individual to join our team as an Executive Assistant to the Managing Partner. The Executive Assistant will be a key support to the partner, ensuring they can devote their full attention to the company's core operations,...

  • Executive Assistant

    1 week ago

    Toronto, Canada FF Systems Full time

    **Position**: Executive Assistant **Location**: On-site, Downtown Toronto **Job Type**: Full-Time, Permanent **Includes**: Dental/Extended Health Care Benefits We are seeking a highly skilled Executive Assistant to support a C-Level Executive. The Executive Assistant will be responsible for managing the CEO's schedule, coordinating meetings, handling...

  • Executive Assistant

    3 days ago

    Toronto, Canada FF Systems Full time

    **Position**: Executive Assistant **Location**: On-site, Downtown Toronto **Job Type**: Full-Time, Permanent **Includes**: Dental/Extended Health Care Benefits We are seeking a highly skilled Executive Assistant to support a C-Level Executive. The Executive Assistant will be responsible for managing the CEO's schedule, coordinating meetings, handling...

  • Executive Assistant

    3 days ago

    Toronto, Canada Guru Studio Full time

    We are currently looking for a dedicated and highly organized **Executive Assistant** to support the growing needs of our Executive team. As an **Executive Assistant**, you will work to support our **President**and Executives, to provide administrative support and executive assistance. Experience in travel coordination is an asset as this role will assist...

  • Executive Assistant

    3 weeks ago

    Toronto, Canada Teneo external feed for LinkedIn Full time

    About Us: Teneo is the global CEO advisory firm. We partner with our clients globally to do great things for a better future. Drawing upon our global team and expansive network of senior advisors we provide advisory services across our five business segments on a stand-alone or fully integrated basis to help our clients solve complex business challenges. Our...

  • Executive Assistant

    3 weeks ago

    Toronto, Canada AppleOne Employment Services Full time

    Senior Executive Recruiter | Accounting Advantage/HROne/Pro Fit Executive Search Location : Etobicoke, Ontario (100% in office) Salary : $75,000 – $85,000 per year About the Role Provide high-level Executive Assistant (EA) and Personal Assistant (PA) support to senior leadership and serve as a proactive right‑hand partner by anticipating needs and...

  • Executive Assistant

    4 weeks ago

    Toronto, Canada AppleOne Employment Services Full time

    Senior Executive Recruiter | Accounting Advantage/HROne/Pro Fit Executive Search Location: Etobicoke, Ontario (100% in office) Salary: $75,000 – $85,000 per year About the Role Provide high-level Executive Assistant (EA) and Personal Assistant (PA) support to senior leadership and serve as a proactive right‑hand partner by anticipating needs and removing...

  • Executive Assistant

    4 weeks ago

    Toronto, Canada Teneo external feed for LinkedIn Full time

    About Us:Teneo is the global CEO advisory firm. We partner with our clients globally to do great things for a better future.Drawing upon our global team and expansive network of senior advisors we provide advisory services across our five business segments on a stand-alone or fully integrated basis to help our clients solve complex business challenges. Our...

  • Executive Assistant

    2 days ago

    Toronto, Canada MADISON HOMES HOLDINGS Full time

    General Description: The Executive Assistant is responsible for performing a variety of administrative tasks and assisting the Vice President, High Rise and Vice President, Low Rise Communities. Primary Responsibilities: - Maintaining executives’ calendars, including adding events, rescheduling appointments, and providing daily briefings - Preparing and...

  • Executive Assistant

    1 week ago

    Toronto, Canada York University Full time

    **Purpose**: Consistently ranked in the top tier of the world's best business schools and #1 in Canada, the Schulich School of Business is known for its global reach, innovative programming and the diversity of its student body, faculty, and staff. Schulich enrolls approximately 3,000 students annually in undergraduate, graduate, and postgraduate business....