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Administrative Assistant

2 weeks ago

Montréal, Canada Montreal Mini Storage Full time

**About the company**:With 20+ self-storage facilities strategically located on and around the Island of Montreal, Montreal Mini-Storage (MMS) is the city's largest, local self-storage company. We are redefining the mini-storage experience by providing highly secured, temperature-controlled, clean facilities; combined with top-of-the-line service, and unparalleled client convenience. MMS is equipped to provide the full-suite solution for business clients by having a unique combination of office, industrial, retail, parking & storage space to lease in a single building.

Come be a part of the Canadian success story and help deliver a superior experience for our clients. At MMS, we recognize that diversity across our business strengthens our client relationships.

**Position Overview**:We are excited to announce an opportunity to join our growing team as an Administrative Assistant. We are looking for an organized and responsible individual who enjoys working in a fast-paced and result-driven environment. As an Administrative Assistant, you will provide essential support to our Operations team with various administrative and clerical tasks. The role includes basic reception duties as well as daily office needs, and managing our company’s general administrative activities. If you are a proactive problem-solver committed to delivering exceptional support to our team, we encourage you to apply.

**Responsibilities**:

- Perform administrative tasks - filing, reporting, data entry and copying.
- New hire set up, including parking passes preparation, computer distribution, stationary, etc.
- Reconcile and submit expense and other reports as assigned by Operations team..
- Maintain office operational services, including coffee/water service, etc. including setting up company activities, manage office supply orders.
- Other tasks as assigned.

**Experience And Skill Set**
- Minimum 2 years of experience as an administrative assistant or similar position.
- Bachelor's degree in a related field preferred.
- Demonstrated proactive approaches to problem-solving with strong decision-making capability.
- Very strong interpersonal skills and ability to build relationships with stakeholders, including staff, clients, and external partners.
- Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.
- Fully bilingual: English and French
- Excellent verbal and written communication skills
- Proven competency in the operation of key office software and productivity tools such as: MS Office suite of tools.
**A propos de l'entreprise**:
Avec 20+ installations d'entreposage libre-service situées stratégiquement sur et autour de l'île de Montréal, Montréal Mini-Storage est la plus grande entreprise locale d'entreposage libre-service de la ville. Nous redéfinissons l'expérience du mini-entreposage en offrant des installations propres, hautement sécurisées et à température contrôlée, combinées à un service haut de gamme et à une commodité inégalée pour le client. Mini-Entreposage Montréal (MMS) est équipé pour offrir une solution complète aux clients d'affaires, car il dispose d'une combinaison unique d'espaces de bureaux, industriels, commerciaux, de stationnement et d'entreposage à louer dans un seul bâtiment.

Venez faire partie de l'histoire de la réussite canadienne et aidez-nous à offrir une expérience supérieure à nos clients. Chez MMS, nous reconnaissons que la diversité au sein de notre entreprise renforce les relations avec nos clients.

**Description de l'emploi**:Nous sommes heureux de vous annoncer que vous avez la possibilité de rejoindre notre équipe en pleine croissance en tant qu'assistant(e) administratif(ve). Nous recherchons une personne organisée et responsable qui aime travailler dans un environnement dynamique et axé sur les résultats. En tant qu'assistant(e) administratif(ve), vous apporterez un soutien essentiel à notre équipe opérationnelle en effectuant diverses tâches administratives et de bureau. Le rôle comprend des tâches de réception de base ainsi que les besoins quotidiens du bureau, et la gestion des activités administratives générales de notre entreprise. Si vous êtes une personne proactive qui sait résoudre les problèmes et qui s'engage à fournir un soutien exceptionnel à notre équipe, nous vous encourageons à postuler.

**Responsabilités**:

- Responsabilités de la réception et tâches quotidiennes, y compris, mais sans s'y limiter : gestion des calendriers professionnels, des réunions et de la logistique, traitement des communications, y compris réponse aux courriels.
- Effectuer des tâches administratives - classement, établissement de rapports, saisie de données et photocopies.
- Mise en place des nouveaux employés, y compris la préparation des cartes de stationnement, la distribution des ordinateurs, la papeterie, etc.
- Rapprocher et soumettre les r