Administrative Assistant

2 weeks ago

Montréal, Canada Mad Science Group Full time

Who we are:
With franchise locations all around the globe, 2inspire is a house of brands, Mad Science and Imagine Arts Academy. Mad Science is the world's leading science enrichment provider for children ages three through twelve. We deliver unique, hands-on science experiences and toys for children that are as entertaining as they are educational. Every year, Mad Science is proud to introduce millions of children to a world of discovery while sparking their imagination.

Imagine Arts Academy is an art concept, developed by the creators of Mad Science, in partnership with Crayola®. We aim to inspire children to dream big with unique art experiences that broaden their horizons. With multiple franchise locations across the US and Canada, this new company is just taking off.

Become a part of a growing team that's making a difference for the next generation

We are a dynamic and growing company in need of an efficient and skilled Administrative Assistant with experience providing executive-level support and familiarity with legal processes. As a key member of our team, you will play a crucial role in ensuring smooth operations and providing essential assistance to our executives and legal department.

Who you Are:
**Responsibilities**:

- Executive Assistant Support:

- Provide high-level administrative support to the President at an executive level.
- Manage and maintain executive schedules, including arranging meetings, conferences, and travel itineraries.
- Handle sensitive and confidential information with the utmost discretion and professionalism.
- Prepare presentations, reports, and other documents for executive review.
- Administrative Support:

- Answer phone calls and direct inquiries to the appropriate departments.
- Organize and maintain physical and digital files and records.
- Prepare and modify documents, including memos, letters, and reports.
- Legal Support:

- Assist the legal department with administrative tasks, such as document management and filing.
- Coordinate and track legal documentation, contracts, and agreements.
- Research and gather relevant legal information as required.
- Prepare legal documents and correspondence.
- Act as a liaison between the legal department and other departments within the company.

**Requirements**:

- Proven experience as an Administrative Assistant with exposure to Executive Assistant responsibilities.
- Familiarity with legal processes and prior experience supporting legal departments is a strong advantage.
- Exceptional organizational and time management skills, with the ability to handle multiple tasks simultaneously.
- Strong attention to detail and accuracy in all aspects of work.
- Tech savvy; Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and other relevant software.
- Excellent written and verbal communication skills.
- Demonstrated ability to maintain confidentiality and handle sensitive information with professionalism.
- Adaptability and a proactive approach to problem-solving.
- Ability to work well both independently and as part of a team.
- A positive and proactive attitude, with a willingness to learn and take on new challenges.

Your Qualifications:

- Associate's or Bachelor's degree in Business Administration, Legal Studies, or a related field.
- Prior experience in a similar role within a fast-paced and dynamic environment.

**_Note: The position is full-time, in-office role on a one-year contract._

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