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Administrative Assistant

2 weeks ago

Montréal, Canada PREMIUM OUTLETS MONTREAL Full time

**PRIMARY PURPOSE**:
TThis position serves as the support to the mall management staff by providing office needs as determined and assigned by the General Manager

**PRINCIPAL RESPONSIBILITIES**:

- Support the property’s financial cycle as relates to Accounts Payable and Accounts Receivable, purchasing, procurement card, petty cash, property budget, CTI, contract preparation, bank reconciliation no longer required, performed by HO, promotional and media funds
- Administration of the Fleet Management program including, PIN maintenance, receipt reconciliations, vehicle maintenance process and change forms if applicable-Support marketing events, promotions, sponsorships, collateral management, proof of performance
- Assist with administration of marketing events, promotions, sponsorships, collateral management, and proof of performance
- Coordinate and assist with short term leasing agreements, tracking and reviewing milestones of lease agreements and updating as needed in Salesforce. Assist with obtaining and processing monthly rent, tenant sales, and overage rent
- Assist with general office administrative tasks such as ordering and maintaining inventory of office supplies and equipment, intake and prepare responses to customer concerns, maintain vehicle titles and auto insurance current, draft documents and reports for mall management, provide information regarding Company Policies and Procedures and Human Resources administration as needed
- Provide general administrative support and assist with projects as directed by mall management

**MINIMUM QUALIFICATIONS**:

- High school diploma or equivalent. Some college or professional school preferred
- 2-4 years administrative office experience in a fast paced environment
- Knowledge of administrative and clerical procedures, customer service principles and practices
- Aptitude for understanding financial reports and extracting information
- Strong working knowledge of various computer software such as Microsoft Office, JD Edwards, and Web based input software
- Effective verbal and written communication
- Strong organizational and interpersonal skills with attention to detail
- Bi-lingual in French and English

Type d'emploi : Temps Plein, Temporaire
La durée du contrat : 12 mois

Avantages:

- Assurance Dentaire
- Congés payés

Horaires de travail:

- 8 Heures

Lieu du poste : In person