Bookkeeper / Office Manager

4 days ago

Vancouver, Canada Spratt Emanuel Engineering Ltd. Full time

**Job Summary**

Spratt Emanuel Engineering Ltd. is seeking a skilled and detail-oriented Bookkeeper / Office Manager to join our team. This role combines financial management with office administration responsibilities, requiring a versatile professional who can maintain accurate financial records and ensure smooth office operations. If you’re that person, then this is the perfect role for you

**Who We Are**

Spratt Emanuel Engineering Ltd. is a Building Science Engineering firm founded in 2001. We specialize in building envelope engineering for new construction as well as restoration projects. Additional services include environmental, mechanical, and structural engineering, as well as quality assurance field testing services and investigations.

**Key Responsibilities**

**Bookkeeping**
- Manage day-to-day financial transactions (AP, AR, bank reconciliations).
- Manage full-cycle bookkeeping using Ajera accounting software with monthly, quarterly and annual financial reports.
- Handle receivables collections and daily bank deposits.
- Handle invoice payments by cheque, EFT and credit card payments.
- Prepare bank and credit card reconciliations
- Handle semi-monthly payroll processing using TeamPay by ADP
- Maintain client data base and job costing management using Ajera.
- Process time sheets and employee expense claims.
- Prepare monthly invoices for all active jobs.
- Handle tax filings - GST, EHT, WorkSafeBC, T4, and income tax installments.
- Prepare year-end working papers and coordinate with external accountants.
- Assist with year-end financial reporting and audits.
- Ability to provide consistent and solid communication, reporting directly to the company President.

**Office Administration**:

- Oversee general office operations and maintain organized filing systems.
- Manage inventory of office supplies and office equipment.
- Facilitate the purchase and delivery of field supplies and materials.
- Manage IT services and communications subscriptions.
- Manage landlord communication and premises maintenance and security issues.
- Manage office activities and social events.

**HR Duties**:

- Manage employee annual reviews and process adjustments.
- Prepare job offers as directed.
- Facilitate employee onboarding and offboarding.
- Maintain employee records.
- Manage the Group Benefits, Group RRSP and Health Spending Accounts.

**Qualifications**:

- Minimum 5 years of experience in bookkeeping and office administration.
- Proficiency in Ajera accounting software and Microsoft Office Suite.
- Strong organizational skills with the ability to multitask effectively.
- Strong English written and oral communication skills.
- Detail-oriented with a high level of accuracy in financial and administrative tasks.
- College diploma or university degree in Accounting, Business Administration, or related field an asset. Certified Accountant preferred.

**Benefits**
- Extended health care and life insurance
- Healthcare Spending Account
- RRSP Matching
- Paid vacation

**How to Apply**:
**Job Types**: Full-time, Permanent

Pay: $70,000.00-$85,000.00 per year

**Benefits**:

- Dental care
- Extended health care
- Life insurance
- Paid time off
- RRSP match

Schedule:

- 8 hour shift
- Day shift
- Monday to Friday

Work Location: In person

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