Administrative Assistant, Organizational
1 week ago
**ADMINISTRATIVE ASSISTANT, ORGANIZATIONAL DEVELOPMENT AND RECRUITMENT/TOTAL REWARDS** Victoria **The Role** We are searching for a detail-oriented administrative professional with superior organizational skills to join our team. As part of this dynamic results-driven team, you provide high-level, efficient and confidential administrative support to the Organizational Development and Recruitment/Total Rewards leadership. In this role you manage and organize calendars, schedule meetings, prepare and distribute meeting minutes, coordinate travel arrangements, manage records and documents, prepare presentations, document preparation, budget creation and tracking, development and management of office administrative systems and procedures. **The Opportunity** Reporting to and is accountable to the Director, People and Organizational Development and Director, Recruitment and Total Rewards you add value by key areas of oversight such as: - Supporting the Director, People and Organizational Development and Director, People Recruitment and Total Rewards in all aspects of the efficient operation directed by leadership; - Establishing and managing administrative procedures and guidelines to ensure effective coordination and timeliness of responsibilities; - Screening and prioritizing incoming demands (calendar management), review mail, prepare reports, schedule meetings, organize calendars, provide IT support, coordinate travel arrangements and ensure appropriate delegate coverage is in place when necessary; - Developing and or maintaining effective record keeping, filing systems and required documentation to assist with mandates; - Ensuring a high degree of confidentiality, discretion and professionalism is maintained in the department consistent with BCF standards and values; - Performing comprehensive office management and administrative support services as required, including tracking and processing of any expenses, purchase orders or financial contracts; - Handling general inquiries related to People and Organizational Development and Recruitment and Total Rewards; - Providing support to maintain strong document management control within the Sharepoint filing system; - Working with key stakeholders (internal and external) to coordinate company sanctioned events including booking of venue, logistic and catering for Hiring/Career Fairs, Welcome fairs, Sailsafe Townhalls, Leadership and Development programs and Engagement Sessions; - Supporting project work or events for other People & Safety teams as needed; - Other duties as assigned but not limited to support of recruitment inquiries (BCF Careers Inbox), Benefits administration, Project work, administering relocation, recognition activities (Christmas, retirement prints, service awards) and talent management activities (performance management cycle, 360 administration) **What you bring to the team** **Join us** **Additional information** - "We connect communities and customers to people and places important in their lives”_ - We appreciate the interest of all applicants; however only those selected for an interview will be contacted._ Pay: $48,000.00-$60,000.00 per year **Benefits**: - Company pension - Dental care - Extended health care - Paid time off - Vision care Work Location: In person
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Administrative Assistant
1 week ago
Victoria, Canada HYAS Infosec Inc. Full time**Key Responsibilities** - Perform general administrative duties such as travel, expenses, maintaining schedules - Maintain a consistently updated and accurate appointment schedule for the Executive Leadership team, including determination of urgency and nature of requests, resolution of time conflicts, and notification to all relevant parties. - Own all...
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Administrative Assistant
3 days ago
Victoria, Canada Daxtech IT Solutions Full timeAre you an organizational superstar eager to be the backbone of a pioneering IT firm? Daxtech IT Solutions is on the lookout for an Administrative Assistant who thrives in a bustling, innovative environment in Victoria, BC. Join us and become an integral part of a team that fuels businesses with cutting-edge IT solutions and an unwavering commitment to...
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Administrative Assistant
2 weeks ago
Victoria, Canada Community Roots Support Services Full timeHere we grow again! Community Roots Support Services is a fast growing company that continues to expand in order to better serve the community and the individuals we support. We are looking to add an administrative assistant to our skilled team in order to facilitate continued smooth operation of the company, and allow for further growth and optimization of...
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Administrative Assistant
1 week ago
Victoria, Canada University of Victoria Full timeOrganizational Unit - University of Victoria -> Faculty of Engineering and Computer Science -> Fac of Engineering - General - Location - University of Victoria - Victoria, BC V8W 2Y2 CA (Primary) - Posting Close Date - 11 September 2025 - Please note that positions will close at 4 p.m. on the closing date. - FTE - 1 - Salary Grade - $4,363.00 - $4,525.00 -...
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Administrative Assistant
1 week ago
Victoria, Canada University of Victoria Full timeOrganizational Unit - University of Victoria -> Faculty Of Humanities -> School of Languages, Linguistics and Cultures - Location - University of Victoria - Victoria, BC V8W 2Y2 CA (Primary) - Posting Close Date - 8 October 2025 - Please note that positions will close at 4 p.m. on the closing date. - FTE - 0.6 - Salary Grade - $4,305.00 - $4,438.00 -...
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Administrative Assistant
2 weeks ago
Victoria, Canada Jones Emery LLP Full timeABOUT THE OPPORTUNITY Jones Emery has been a leading law firm in Victoria for over 50 years. We are looking for strong, proactive assistant who want to gain experience while enjoying a work-life balance in one of the most beautiful cities in Canada. Responsible for all aspects of managing client and file information, including establishing and maintaining...
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Administrative Assistant
4 weeks ago
Victoria, Canada University of Victoria Full timeReporting to the Administrative Officer and working closely with the Chair and other administrative staff in the School of Languages, Literatures and Cultures, this position will provide administrative support during the transition from four departments into one interdisciplinary School. The Administrative Assistant assists with social media coordination,...
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Administrative Assistant
2 weeks ago
Victoria, Canada west coast waterproofing ltd Full time**Job Summary** **Responsibilities** * - Answer phone calls with professionalism and courtesy, demonstrating excellent phone etiquette. - Assist with scheduling appointments and managing calendars for staff members. - Maintain accurate filing systems for both electronic and paper documents. - Provide clerical support including data entry, document...
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Administrative Assistant
3 days ago
Victoria, Canada Complete Residential Property Management Ltd. Full timeAs an Administrative Assistant, you will be working full-time assisting Property Managers with their residential property portfolios and the Accounting Manager with various day to day tasks. **Responsibilities**: - Data entry and processing of receivables and payables - Processing mail and assisting with answering the switchboard as needed - Greeting all...
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Administrative Assistant
2 weeks ago
Victoria, Canada Associated Engineering Group of Companies Full time**Job Description**: We currently have an opening for an **Administrative Assistant** in our **Victoria** office. Responsibilities will include: - Preparing and ensuring the timely delivery of correspondences, proposals, reports, technical memoranda, contract documents, and technical specifications to company standards. - Prioritizing urgent tasks over...
