Administrative Assistant, Organizational
2 weeks ago
**ADMINISTRATIVE ASSISTANT, ORGANIZATIONAL DEVELOPMENT AND RECRUITMENT/TOTAL REWARDS** Victoria **The Role** We are searching for a detail-oriented administrative professional with superior organizational skills to join our team. As part of this dynamic results-driven team, you provide high-level, efficient and confidential administrative support to the Organizational Development and Recruitment/Total Rewards leadership. In this role you manage and organize calendars, schedule meetings, prepare and distribute meeting minutes, coordinate travel arrangements, manage records and documents, prepare presentations, document preparation, budget creation and tracking, development and management of office administrative systems and procedures. **The Opportunity** Reporting to and is accountable to the Director, People and Organizational Development and Director, Recruitment and Total Rewards you add value by key areas of oversight such as: - Supporting the Director, People and Organizational Development and Director, People Recruitment and Total Rewards in all aspects of the efficient operation directed by leadership; - Establishing and managing administrative procedures and guidelines to ensure effective coordination and timeliness of responsibilities; - Screening and prioritizing incoming demands (calendar management), review mail, prepare reports, schedule meetings, organize calendars, provide IT support, coordinate travel arrangements and ensure appropriate delegate coverage is in place when necessary; - Developing and or maintaining effective record keeping, filing systems and required documentation to assist with mandates; - Ensuring a high degree of confidentiality, discretion and professionalism is maintained in the department consistent with BCF standards and values; - Performing comprehensive office management and administrative support services as required, including tracking and processing of any expenses, purchase orders or financial contracts; - Handling general inquiries related to People and Organizational Development and Recruitment and Total Rewards; - Providing support to maintain strong document management control within the Sharepoint filing system; - Working with key stakeholders (internal and external) to coordinate company sanctioned events including booking of venue, logistic and catering for Hiring/Career Fairs, Welcome fairs, Sailsafe Townhalls, Leadership and Development programs and Engagement Sessions; - Supporting project work or events for other People & Safety teams as needed; - Other duties as assigned but not limited to support of recruitment inquiries (BCF Careers Inbox), Benefits administration, Project work, administering relocation, recognition activities (Christmas, retirement prints, service awards) and talent management activities (performance management cycle, 360 administration) **What you bring to the team** **Join us** **Additional information** - "We connect communities and customers to people and places important in their lives”_ - We appreciate the interest of all applicants; however only those selected for an interview will be contacted._ Pay: $48,000.00-$60,000.00 per year **Benefits**: - Company pension - Dental care - Extended health care - Paid time off - Vision care Work Location: In person
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Administrative Assistant, Organizational
2 weeks ago
Victoria, Canada BC Ferries Full timeJob Description: **ADMINISTRATIVE ASSISTANT, ORGANIZATIONAL DEVELOPMENT AND RECRUITMENT/TOTAL REWARDS** Victoria **The Role** We are searching for a detail-oriented administrative professional with superior organizational skills to join our team. As part of this dynamic results-driven team, you provide high-level, efficient and confidential administrative...
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Administrative Assistant
7 days ago
Victoria, Canada Daxtech IT Solutions Full timeAre you an organizational superstar eager to be the backbone of a pioneering IT firm? Daxtech IT Solutions is on the lookout for an Administrative Assistant who thrives in a bustling, innovative environment in Victoria, BC. Join us and become an integral part of a team that fuels businesses with cutting-edge IT solutions and an unwavering commitment to...
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Administrative Assistant
2 weeks ago
Victoria, Canada University of Victoria Full timeOrganizational Unit - University of Victoria -> Faculty of Engineering and Computer Science -> Fac of Engineering - General - Location - University of Victoria - Victoria, BC V8W 2Y2 CA (Primary) - Posting Close Date - 11 September 2025 - Please note that positions will close at 4 p.m. on the closing date. - FTE - 1 - Salary Grade - $4,363.00 - $4,525.00 -...
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Administrative Assistant
2 weeks ago
Victoria, Canada University of Victoria Full timeOrganizational Unit - University of Victoria -> Faculty Of Humanities -> School of Languages, Linguistics and Cultures - Location - University of Victoria - Victoria, BC V8W 2Y2 CA (Primary) - Posting Close Date - 8 October 2025 - Please note that positions will close at 4 p.m. on the closing date. - FTE - 0.6 - Salary Grade - $4,305.00 - $4,438.00 -...
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Administrative Assistant
5 days ago
Victoria, Canada Christ Church Cathedral School Full timeOur School Founded in 1989, Christ Church Cathedral School provides an outstanding and inspiring education to children in JK- Grade 8. Ranking among the top performing schools in our city and rooted in the Anglican ethos, we provide a well-rounded curriculum accessible to students of all beliefs, nurturing the intellectual, physical, artistic and social...
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Administrative Assistant
7 days ago
Victoria, Canada Complete Residential Property Management Ltd. Full timeAs an Administrative Assistant, you will be working full-time assisting Property Managers with their residential property portfolios and the Accounting Manager with various day to day tasks. **Responsibilities**: - Data entry and processing of receivables and payables - Processing mail and assisting with answering the switchboard as needed - Greeting all...
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Administrative Assistant
7 days ago
Victoria, Canada Associated Engineering Group of Companies Full time**Job Description**: We currently have an opening for an **Administrative Assistant** in our **Victoria** office. Responsibilities will include: - Preparing and ensuring the timely delivery of correspondences, proposals, reports, technical memoranda, contract documents, and technical specifications to company standards. - Prioritizing urgent tasks over...
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Administrative Assistant
2 weeks ago
Victoria, Canada ColdStar Solutions Full time**Responsibilities**: - Preparing orientation packages, benefit package and assisting in general on-boarding - Maintaining and updating employee information in our HRIS with accuracy and timeliness - Assist in writing letters and other internal/external communications - Project work, as they arise. Including the coordination of social events, clothing...
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Administrative Assistant
2 weeks ago
Victoria, Canada Vancouver Island Business Enterprises Full time**Job Overview** **Responsibilities** - Perform clerical duties including filing, data entry, and maintaining organized records. - Data entry support to the bookkeeping team. - Assist with conversion to a paperless office. - Collaborate with team members to streamline processes and improve overall office efficiency. - Utilize Microsoft 365 tools for...
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Administrative Assistant
7 days ago
Victoria, Canada Western Stevedoring Full time**Administrative Assistant - Victoria Cruise & Deep-Water Terminal** Western Stevedoring is a diversified marine logistics company committed to the success of our people, our customers, and our communities. Our operations at the Victoria Cruise & Deep-Water Terminal focuses on terminal/marine operations for cruise, breakbulk cargo, and fibre optic cable...
