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Office Manager
2 weeks ago
**Overview**
**Requirements**:
- Holds a valid drivers license/has access to a reliable mode of transportation and is willing to drive for occasional office errands
- Speaks fluent English
- Oakville based
**Duties**
- Managing front desk - Greet visitors and provide widespread support to visitors
- First point of contact for all internal and external stakeholders - maintenance, mailing, shipping, supplies, and errands
- Managing meetings in the boardroom - set up, clean up and organization
- Manage contract and price negotiations with office vendors and service providers
- Clerical, administrative, and secretarial responsibilities and tasks including fax, courier and mail inbox
- Organize office operations and procedures in line with Health and Safety and Legislative requirements.
- Address employees' queries regarding office management issues (e.g., stationery, hardware, and travel arrangements)
- Liaise with facility management vendors, including cleaning, catering and security services
- Maintain the office condition and arrange necessary repairs
- Coordinate with IT department on all office equipment
- Manage incoming and outgoing mail/correspondence
- Ensure that all items are invoiced and paid on time
- Ensure kitchen supplies and weekly snacks are timely stocked, invoiced and paid
- Creating, documenting and distributing administrative policies
- Plan in-house or off-site activities, like parties, picnics, town-halls, celebrations, and conferences Provide superior confidential support, reset priorities or schedules to respond to changing organizational needs.
- Schedule meetings and travel locally and internationally including hotel booking, flights and the preparation of meeting materials and the taking of minutes in-person and online platform
**Skills**
- Proficient in clerical duties with strong attention to detail
- Excellent phone etiquette and interpersonal communication skills
- Strong organizational abilities to manage multiple tasks simultaneously
- Familiarity with budgeting processes and financial management
- Proficient in general administrative functions including scheduling, correspondence, and data entry.
Join our team as an Office Manager where you can contribute to creating an organized and productive work environment
**Job Type**: Fixed term contract
Contract length: 3 months
Pay: $22.00 per hour
Expected hours: 40 per week
**Benefits**:
- Dental care
- Extended health care
- Paid time off
Flexible language requirement:
- French not required
Schedule:
- Monday to Friday
**Education**:
- Secondary School (preferred)
**Language**:
- English (required)
Work Location: In person
