Office Manager

5 days ago

Oakville, Canada Oakly Construction LTD Full time

**About Oakly Landscaping**

At Oakly Landscaping, we take pride in transforming outdoor spaces into stunning, functional landscapes that enhance the beauty and value of our clients' properties. With over eight years of experience, we have grown into a trusted name in Mississauga, serving residential and commercial properties with unmatched professionalism and attention to detail.

Our team is built on a foundation of innovation, collaboration, and a commitment to delivering excellence. We believe in empowering our employees, fostering growth, and creating a culture where everyone can thrive.

**About the Role**

As an Office Manager, you’ll be the backbone of our office operations, directly supporting the Owner and management team while managing key aspects of invoicing, payroll, client communication, and reporting.

**Key Responsibilities**
- **Invoice and Payment Management**: Prepare and send invoices, ensure payments are collected, and provide updates on pending payments. Send reminders as necessary.
- **Client Communication**: Send maintenance reports to property management after each visit to keep clients informed.
- **Content Creation**: Write and publish two blogs weekly to enhance the company’s online presence.
- **Payroll Processing**: Process timesheets and payroll, verifying with team members before final confirmation by the manager.
- **Financial Tracking**: Track expenses and payments, assign them to designated projects, and monitor profitability.
- **Meetings and Strategy**: Conduct weekly meetings with the Owner to review performance and identify improvements.
- **Administrative Support**: Handle daily tasks, respond to urgent manager requests, and answer client calls. Track lead sources to identify client origins.
- **Process Improvement**: Develop new documentation processes and workflows to improve operational efficiency.
- **Social Media Assistance**: Support posting on social media platforms to increase brand visibility.
- **Proposal Preparation**: Assist in preparing proposals and quotations for prospective clients.

**What We Offer**
- Competitive compensation package based on experience and skills.
- Health and wellness benefits.
- Paid time off and holidays.
- Opportunity to grow within a fast-paced, expanding company.
- Collaborative and supportive team environment.
- Professional development opportunities.

**Qualifications**
- Proven experience in office management, administrative roles, or a similar capacity.
- Strong organizational and multitasking abilities.
- Proficiency in Microsoft Office Suite (Excel, Word, Outlook) and familiarity with accounting software is an asset.
- Exceptional written and verbal communication skills.
- Attention to detail with strong problem-solving skills.
- Familiarity with landscaping or construction industries is an advantage but not required.
- Ability to take initiative, work independently, and collaborate with a team.

**Compensation**
- **Salary Range**: $1600 Bi Weekly

Pay: $3,200.00 per month

Flexible language requirement:

- French not required

Schedule:

- Monday to Friday

**Education**:

- Secondary School (preferred)

**Experience**:

- Front desk: 1 year (preferred)
- Administrative experience: 1 year (preferred)

Work Location: In person

Application deadline: 2025-02-09
Expected start date: 2025-03-03

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