Office Manager

4 weeks ago

Oakville, Canada Canlan Sports TM Full time

Job SummaryThe Office Manager plays a vital role in maintaining efficient office operations by overseeing administrative processes and serving as the first point of contact for sports complex employees regarding onboarding, employment policies, and employee relations. They lead Joint Health & Safety Committees, ensuring compliance with legislative requirements and workplace safety standards.Additionally, they manage daily financial transactions, including invoicing, receipts, adjustments, vending, banking, and manual cheque issuance. They ensure timely payroll submissions and the completion of month‑end processes and financial reports (AR & AP).Once a client accepts a quote from the Sales Manager, the Office Manager handles the creation of sales contracts, finalizes contracts with signatures and payments, and updates the booking system with confirmed client details.AccountabilitiesSports Complex Accounting and Reporting SupportSports Complex Employee OnboardingSports Complex Health & SafetyAccount receivables reporting and collection supportInvoice submission and payment supportRegular Manager‑On‑Duty shiftsQualifications and EducationDiploma or Degree in Business, Recreation, Facility Management or a combination of experience and education an asset.Certification in Standard First Aid/AED an asset.Possess or willing to obtain and submit a satisfactory background check.Abilities, Attributes and ExperienceAt least 3 years successful office management experience in a sports related businessPrevious experience with accounting and payroll systems.Demonstrated strong Computer Skills (Microsoft Office).Proven ability to prioritize effectively & work well with customers, coworkers & management.Creativity and innovation combined with excellent organizational skills.NOTE: Only those applicants under consideration will be contacted. Please accept our utmost appreciation for your interest. We are an Equal Employment Opportunity employer. Employment decisions are based on merit and business needs, and not on race, color, creed, age, sex, gender, sexual orientation, national origin, religion, marital status, medical condition, physical or mental disability, military service, pregnancy, childbirth and related medical conditions or any other classification protected by federal, provincial, and local laws and ordinances. Reasonable accommodation is available for qualified individuals with disabilities, upon request. This Equal Employment Opportunity policy applies to all practices. As part of our recruitment and hiring practices, we may use AI‑based tools to assist in the initial screening and assessment of applications. All final hiring decisions are made by human reviewers. #J-18808-Ljbffr

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