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Office Administrator
2 weeks ago
**About The Company**:
- Uptime Industrial is a leading provider of full-service industrial and commercial equipment repair, upgrades, installation and relocation across North America. As a service provider, our mission is simple - to keep our clients’ businesses running - 24 hours a day, 7 days a week, 365 days a year.-
**About The Role**:
- Reporting to the Human Resources Business Partner, the Office Administrator is responsible for executing and maintaining all office services, providing comprehensive administrative support to the Leadership team, and coordinating events. This role includes a variety of essential tasks that contribute significantly to driving the business forward.Office Services and Administrative Support- Provide comprehensive administrative support, including arranging meetings, reconciling documents and notes, updating and sending out surveys, and creating reports, lists, and presentations for the Leadership team;
- Support Executives with personal tasks;
- Maintain the inventory of office essentials, including supplies, food, and beverages, and place orders as needed;
- Oversee the mailing, distribution, and pick up of Company packages;
- Manage the setup and maintenance of equipment for new and existing employees, including cell phones, key fobs, and business cards;
- Ensure the office is well kept and organized, including maintaining cleanliness in shared areas and addressing any necessary upkeep;
- Provide Dispatch coverage during the day and for time off requests as needed;
- Serve as a secondary point of contact for employees and customers through the main office line, responding to inquiries, ensuring coverage, and accurately documenting and delegating requests to the appropriate parties;
- Schedule travel arrangements for employees, including hotel accommodations, ferry bookings, and car rentals;
- Conduct research and obtain pricing on services and venues to support decision making and planning processes;
- Manage and monitor relationships with vendors and service providers, overseeing contracts, permits, and licenses for office related services to ensure compliance and timely renewals;
- Perform ad hoc projects and other duties as assigned.
Events- Plan, execute, and facilitate Company events (i.e Christmas Party, Golf Tournament, Townhalls, BBQs, Team Building, Social Committee, and Charitable Partnerships);
- Assist with ordering custom merchandise for events as requested (i.e Service Awards, Red Seal Celebrations);
- Collaborate with internal departments to create and distribute the quarterly Company newsletter.
**What You Bring**:
**Our Must Haves**
- 1-3 years of experience in administrative support is preferred;
- Event coordination is considered an asset;
- Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with office equipment (printers, copiers, etc.);
- Strong commitment to attention to detail and adherence to established processes;
- Hold a valid Class 5 Driver’s License with a clean driver’s abstract;
- Available to work 9:00am-5:00pm in the office, with flexible hours for events.
**Your Rewards**
Our most important offering to anyone that joins the Uptime Industrial team is our culture of innovation, achievement, and ownership. We bring out the best in each other by constantly striving to be world class in all we do. These values are reflected in our Work, our Company, and our People.At Uptime, we also offer a very competitive compensation structure that supplements your regular income with a robust benefits package:
- ** Salary**:$50,000 to $60,000 per year
- _ Please note - the listed salary is dependent on various factors, including market and individual qualifications objectively assessed during the interview process._
- ** Medical and Dental Coverage**: Our industry leading benefits package covers you and your dependents at no cost
- ** Friends and Family Program**: Early and exclusive access to our newly released projects
- ** Registered Retirement Savings Plan**:A plan that helps you save for your retirement with employer matching
- TSBC #LEL0203051
