Administrative Assistant

**ADMINISTRATIVE ASSISTANT**
- **Looking to join a team that will support your development and career goals?**_

Entering our 20th year of operation, Nordmin Engineering Ltd. is a technical resource of choice for the mining and resource sectors.

With three offices, located in Thunder Bay and Sudbury, Ontario as well as Salt Lake City, Utah, Nordmin provides full-service Engineering and Geoscience Solutions to Clients worldwide.

**ADMINISTRATIVE ASSISTANT**

**JOB SUMMARY**

We are seeking a detail-oriented and organized Administrative Assistant to support our team in a dynamic office environment. This position will be responsible for providing general front-line reception and administrative support, including scheduling meetings, planning events and team communications, while also gaining experience in office, project, and technical professional systems.

**KEY RESPONSIBILITIES**
- General office functions, such as distributing mail, greeting visitors, assisting with correspondence, monitoring office inventory and ordering supplies.
- Answering and directing all incoming phone calls.
- Organize meeting logistics, including room bookings, IT requirements, catering, and room layout.
- Coordinate travel arrangements when necessary for business travel.
- Manage and maintain schedules and boardrooms in online calendars.
- Collecting and managing deliveries to the office.
- Attend meetings and take meeting minutes as required.
- Assistance with filing and organization of documents.
- Maintain PPE inventory and assist employees with their PPE requirements.
- Ensure office and reception area is opened during business hours and closed at the end of the day.
- Manage company fleet vehicles by coordinating requests, inspecting vehicles upon return, and booking maintenance when required.
- Other office duties as required.

**QUALIFICATIONS AND EXPERIENCE**
- College diploma in an administrative or business program would be an asset but not required.
- Strong ability to prioritize and anticipate business/team needs.
- Highly organized self-starter with proven ability to multitask.
- Team oriented and ability to support team members and clients.
- Proficient with Microsoft Outlook, Word, PowerPoint, Excel, and MS Teams.
- Excellent written and verbal communication.

**PROVIDED BY NORDMIN**
- An excellent working environment focused on client needs and project delivery in a flexible, inclusive team.
- Access to training and upgrading opportunities.
- A very competitive salary, with paid overtime, a matching RRSP system and profit sharing when possible.
- Extended Health & Dental Benefits.
- Wellness allowance.
- A caring and responsive management group that works with our employees to resolve any issue

Nordmin is a great place to work with great people. Join a highly skilled team, executing world class projects with the Nordmin family.

Nordmin is an equal opportunity employer who is committed to providing an inclusive recruitment and selection process. Appropriate accommodation will be provided upon request as required by the Accessibility for Ontarians with Disabilities Act (AODA).

Pay: $47,000.00-$54,000.00 per year

Additional pay:

- Bonus pay
- Overtime pay

**Benefits**:

- Company events
- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- On-site gym
- Paid time off
- Profit sharing
- RRSP match
- Tuition reimbursement
- Vision care
- Wellness program

Flexible language requirement:

- French not required

Schedule:

- 8 hour shift
- Monday to Friday

Work Location: In person