Administrative Assistant

13 hours ago

Thunder Bay, Canada YES Employment Services Full time

**Summary**: Under the supervision of the Service Delivery Manager, the Administrative Assistant is an integral part of the team as the first point of contact for the client. It is imperative that each and every client is greeted by a friendly and knowledgeable Administrative Assistant. The Administrative Assistant’s duties include offering administrative support across the organization and coordinating the front-desk activities including setting up clients on computers and redirecting phone calls. The incumbent must have the ability to work in a dynamic programming / service delivery environment.

**MAJOR TASKS WILL INCLUDE BUT NOT BE LIMITED TO THE FOLLOWING**:

- Answer phones.
- Welcome clients to YES
- Deliver the mail (unopened) to finance.
- Sanitize computer lab and information room.
- Turn TVs and computers on in the morning
- Reboot computers after each client uses them to ensure client confidentiality.
- Maintain and update job board and community engagement board
- Ensure registration materials are stocked.
- Give clients registration paperwork when applicable.
- Schedule appointments for clients.
- Remind clients of appointments
- Assist with ES workshop calendars
- Book clients in workshops and do call reminders to clients
- Take payments for workshops and issue receipts
- Ensure Resource Area and Information rooms are well kept at all times
- Ensure Opening and Closing procedures are followed
- Keep information brochures and publications up-to-date and adequately displayed.
- Works well in a team environment and has a positive and friendly manner
- Ensure Data Track and CATS are updated with relevant client data

**Programming**
- Thorough knowledge of program guidelines.
- Participate in strategic planning process.
- Participate in unit meetings.
- Participate in YES staff meetings.

**Required Skills**:

- Ability to handle and de-escalate demanding / irate clients
- Ability to manage competing deadlines, multiple demands, noise, distractions/interruptions and lack of privacy while completing daily tasks.

Other duties as assigned by the Leadership Team.

**Qualifications**:Minimum Grade 12 completion. Post-Secondary education in Office Administration is an asset. 1 -2 years of experience as an Administrative Assistant. Exceptional oral and written communication skills with appropriate sensitivity to the client group. Strong interpersonal skills. Excellent attention to detail and organizational skills. Proficiency with MS Office and office equipment. Professionalism and respect of confidentiality is essential.

**Disclaimer**: Job Descriptions are not all-inclusive. This Job Description describes the general nature and level of work being performed by employees assigned to this position. Employees may perform other related duties and tasks as required to meet the needs of the operation.

**Salary**: From $18.36 per hour

**Benefits**:

- Company pension
- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- Vision care

Schedule:

- 8 hour shift
- Monday to Friday

  • Administrative Assistant

    2 weeks ago

    Thunder Bay, Canada Lakehead University Full time

    **ADMINISTRATIVE ASSISTANT**: **Departments of Chemical, Civil & Mechanical Engineering** **Full time, Temporary Position** **COPE, Level 7** **Competition # COPE-23-01** The Administrative Assistant is primarily responsible for providing administrative support to the Chemical, Civil and Mechanical department chairs, Contract Lecturers and students. This...

  • Administrative Assistant

    15 hours ago

    Thunder Bay, Canada Wesway Full time

    _Wesway is growing. Wesway is a local, non-profit organization which provides personalized respite services for families who are caring for a family member with a disability or chronic health condition. Wesway offers a competitive salary and a dynamic team-oriented work environment._ **Administrative Assistant - #NU-23-2024** **Permanent Full Time Position...

  • Administrative Assistant

    2 weeks ago

    Thunder Bay, Canada Appraisal Group (Thunder Bay) Inc. Full time

    The full-time administrative assistant will assist our expanding team with a variety of duties to include assisting with researching and preparing files, and general administrative duties as required. **Job Types**: Full-time, Permanent Schedule: - Day shift Work Location: In person

  • Administrative Assistant

    6 days ago

    Thunder Bay, Canada Independent First Nations Alliance Full time

    Are you passionate about providing administrative support to ensure the smooth operation of health services programs? We're seeking a dedicated individual to join our team as a Health Services Administrative Assistant. This role requires exceptional organizational skills, attention to detail, and strong communication abilities to facilitate administrative...

  • Administrative Assistant

    1 week ago

    Thunder Bay, Canada Appraisal Group (Thunder Bay) Inc. Full time

    The full-time administrative assistant will assist our expanding team with a variety of duties to include assisting with researching and preparing files, and general administrative duties as required. **This opportunity is proudly supported by the Northern Ontario Heritage Fund Corporation.** **Job Types**: Full-time, Permanent Work Location: In person

  • Administrative Assistant

    2 days ago

    Thunder Bay, Canada Independent First Nations Alliance Full time

    Are you passionate about providing administrative support to ensure the smooth operation of health services programs? We're seeking a dedicated individual to join our team as a Health Services Administrative Assistant. This role requires exceptional organizational skills, attention to detail, and strong communication abilities to facilitate administrative...

  • Administrative Assistant

    16 hours ago

    Thunder Bay, Canada Lakehead University Full time

    Business Administration - Thunder Bay - Full-time - Permanent **Overview**: **Responsibilities**: Deans Office Support - 30% Provide confidential administrative support acting as the first point of contact to the Dean regarding policies, procedures, regulations, protocols and with a high volume of inquiries. Process cheque requisitions, invoices, credit...

  • Administrative Assistant

    5 days ago

    Thunder Bay, Ontario, Canada Fowler Construction Full time

    Administrative Assistant - CDMCBusiness Unit: Contractor Directed Maintenance Contract (CDMC)The OpportunityFowler Construction is seeking a detail-oriented Administrative Assistant to support CDMC operations through accurate reporting, contract administration, payroll coordination, and financial tracking. This role plays a key part in ensuring contract...

  • Administrative Assistant

    2 weeks ago

    Thunder Bay, Canada Grid Link Full time

    Grid Link, a diverse local Utility Contractor, has a full time vacancy for an Administrative Assistant. Duties to include: - General administrative support including mailing, scanning, faxing and copying. - Assist with payroll operations - Data entry and maintain updated records - Prepare and modify documents including reports, charts, correspondence, data...

  • Administrative Assistant

    2 weeks ago

    Thunder Bay, Canada Lakehead University Full time

    **ADMINISTRATIVE ASSISTANT** ***Physical Plant** **Thunder Bay Campus** **Contract, Part Time (up to 15 hours per week)** **Competition # GEN-23-03** **DUTIES**: - Answer phones and take messages when required. - Setting up ledgers and maintaining records of capital funded projects - FRP, SCIP, organizing and coordinating meetings. - Oversee the...