Administrative Assistant

5 days ago

Etobicoke, Canada BLACKBIRD SECURITY INC. Full time

As the **Administrative Assistant**, you will be working full-time, Monday - Friday, primarily based out of our office in **Etobicoke, Ontario** and reporting to our Head Office Management team and supporting the local management and office staff.

**Responsibilities**
- Reception duties and being the main point of contact for inquiries and administrative support for our Ontario operations.
- Manage late arrival notifications.
- Perform basic scheduling administration, including updating late arrivals and sending schedules out to clients.
- Uniform and inventory reconciliation and tracking.
- Review and edit daily reports from employees in WhatsApp.
- Transfer reports and relevant notes from WhatsApp into our internal and/or third-party software/system.
- Ensure that all external and internal communication is handled within the prescribed deadlines.
- Support the local management team with reminders and check-ins on deliverables.
- Coordinate and be aware of management travel schedules.
- Support the head office team with systems administration as required.
- Assist with general office administration.
- Assist with ad-hoc projects and provide support as needed to the administrative and leadership teams.

**Requirements**:

- Some post-secondary education in administration or related field.
- Preferably 1-2 years of administrative or related experience.
- Excellent English language skills (written and verbal).
- Able to work in our local office when required.
- High attention to detail.
- Excellent organizational and time-management skills.
- Excellent communication skills.
- Comfortable with Microsoft Office and general technology/software

**Job Types**: Full-time, Permanent

**Salary**: $45,000.00-$50,000.00 per year

**Benefits**:

- Dental care
- Extended health care
- Vision care

Schedule:

- 8 hour shift
- Monday to Friday

Ability to commute/relocate:

- Etobicoke, ON: reliably commute or plan to relocate before starting work (required)

Application question(s):

- Are you able to work in the office full-time?

**Education**:

- DCS / DEC (preferred)

**Experience**:

- Administrative: 1 year (required)

Work Location: One location

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