Business Assistant

**Business Assistant**:
Job ID : 5696
Category : Technology Solutions
Brand : Definity
Regular/Temporary : Regular
Fulltime/Parttime : Full Time
Location : Kitchener, Canada

Definity includes some of Canada’s most long-standing and innovative insurance brands, including Economical Insurance, Sonnet Insurance, Family Insurance Solutions, and Petline Insurance. With strong roots that date back to 1871, we’ve grown to become a digital leader in the insurance industry. We’re proud to help our clients and communities adapt and thrive in a world of constant change.

Our promise to you: It’s better here. Why? Because we CARE, and we provide an employee experience that’s collaborative, ambitious, rewarding, and empowering.

Our ambition is to be one of Canada’s leading and most innovative P&C insurers. Come be a part of our journey, and love what you do.
- Assists the senior management team with all administrative functions
- Coordination of meetings, managing multiple conflicting meetings and necessary resources, booking and scheduling meetings with internal and external clients
- Compiles information and prepares reports and correspondence which is approved in finished form by the requesting party
- Ordering office supplies, coordinating office maintenance, etc.
- Coordination and preparation of documentation for leader's local and international travel
- Provides general administrative support to the technology leadership team
- Provides coding of invoices and forwards onto appropriate approval authority
- Other duties as assigned, including supporting other Admin team members

**What do you bring to the role?**
- Post-secondary diploma in Business/ Office Administration, or relevant discipline
- 5+ years of experience within an administrative environment
- Proficient in Microsoft Office 365, Teams, SharePoint, Word, Excel and PowerPoint in order to produce professional correspondence and documentation
- High level of maturity and integrity with respect to confidential information
- Strong communication skills, both written and verbal
- Professional, friendly and courteous in all interactions with internal and external customers
- Excellent organizational and time management skills
- High level of comfort dealing with senior level staff
- Collaborative approach to problem solving with focus on outcomes
- Detail-oriented to ensure accurate and complete quality of services
- You’re a superior planner, organizer and coordinator
- You have impeccable attention to detail
- You’re an outstanding verbal and written communicator
- You have the ability to perform well in a busy operation, remain calm under pressure and be adaptable, innovative and flexible
- You’re committed to continuous improvement and customer service; professional, friendly and courteous in all interactions
- You have a knack for working with mínimal direct supervision
- You are a great team player

**Go ahead and expect a lot — you deserve it, and we’ve got it**:

- Hybrid work schedule for most roles
- Company share ownership program
- Pension and savings programs, with company-matched RRSP contributions
- Paid volunteer days and company matching on charitable donations
- Educational resources, tuition assistance, and paid time off to study for exams
- Focus on inclusion with employee groups, support for gender affirmation surgery, access to BIPOC counsellors, access to programs for working parents
- Wellness and recognition programs
- Discounts on products and services

**Background checks**
This role requires successful clearance of a background check (including criminal checks and leadership references).