Program Assistant

2 weeks ago

Kitchener, Canada City of Kitchener Full time

**Program Assistant (Business Development)**

**Job**S**tatus**:
Continuous Part-Time

**Pay & Grade**:
$28.30 to $35.12 Hourly **Grade**: 4

**Hours** of Work**:
Up to 24 Hours per week

**Initial location**:
Kitchener City Hall

**Posting period**:
July 8, 2025 to July 15, 2025 (at 6:00pm)

**Overview**

Provides administrative, financial and event support to the Business Development and Culture and Entertainment Teams.

Hours of Work: Up to 24 hours per week, Monday to Friday

**Responsibilities**
- Maintains and processes records in SAP and other applicable programs, including Outlook and Adobe Acrobat.
- Performs data entry and ensures accuracy of entries.
- Provides confidential administrative support to Manager, Business Development and the division.
- Provides event assistance to the Economic Development team.
- Coordinates administration of real estate contracts, including purchase order requests, monitoring invoices, and maintaining spreadsheets related to past and present projects.
- Performs research, data gathering and data management for various assignments, projects, schedules, and as needed, attends meetings.
- Provides data input, administration and management for Salesforce
- Monitor and track expiration dates of insurance certificates and lease agreements to ensure timely renewal.
- Track and report on key performance indicators to monitor progress and ensure alignment with organizational goals
- Provides backup to the Economic Development Assistant in the absence of the incumbent.
- Performs other related duties as assigned.

**Requirements**:

- Minimum completion of secondary school education.
- Minimum of 1 year of related experience such as customer service, use of SAP, Microsoft Excel.
- Able to work with mínimal supervision.
- Able to input and maintain data accurately, efficiently with attention to detail.
- Highly developed administrative and organizational skills with attention to detail.
- Proven ability to balance multiple tasks simultaneously, meeting established timelines.
- Proficient in the use of computer software packages including Microsoft Word, Excel, Concour and Salesforce.
- Proven researching skills with the ability to compile information for reports and other applicable documentation.
- Ability to participate as an effective team member.
- Ability to support and project values compatible with the organization.
- Reliable with a good attitude and employment record.

**Department/**Division**:
Development Services, Economic Development

**Group**:
Non-Union/Management

**Competition Number**:
2025-231

**Job Code**:
0910

**Number of positions**:
1

**Why work at the City of Kitchener

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