Executive Administrative Assistant

Responsibilities:

- Provide high-level administrative support to executives

- Manage calendars, schedule meetings, and coordinate travel arrangements

- Prepare and edit correspondence, communications, presentations, and other documents

- Conduct research, compile data, and prepare reports as needed

- Handle confidential information with discretion and maintain strict confidentiality

- Assist with data entry using QuickBooks

- Answer and direct phone calls using proper phone etiquette

- Maintain electronic filing systems

- Manage tasks such as picking up mail, bank deposits, and special deliveries within the greater Edmonton area. Some travel in the Edmonton area is required

- Follow up on overdue tasks with staff, maintaining project timelines and workflow efficiency

Requirements:

- Proven experience as an executive administrative assistant or in a similar role

- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and QuickBooks

- Strong typing skills and knowledge of DocuSign or similar electronic signature software

- Familiarity with phone systems and ability to handle multiple phone lines

- Excellent administrative and organizational skills with attention to detail

- Strong written and verbal communication skills

- Ability to prioritize tasks and meet deadlines in a fast-paced environment

- Exceptional customer service skills and professional phone etiquette

- Ability to work independently with minimal supervision

- Proven ability to handle confidential information with integrity

- Strong proofreading skills to ensure accuracy in documents

Note: This job description is intended to provide a general overview of the position. It is not an exhaustive list of all responsibilities, requirements, or qualifications associated with the role.

Some important tips to help stand out from the crowd:

We receive thousands of resumes for each job posting. Our team invests a lot of effort reviewing all resumes as they build a shortlist for further review. Here are some things to consider that will help improve your chances of getting and interview:

• Ensure your resume is free of spelling and grammatical errors.
• Your previous work history should be laid out in chronological order.
• Including a shortcut to your LinkedIn profile on your resume saves us time and ensures we're looking at the right profile. This is not a requirement but makes a difference. Please do not reach out via LinkedIn.
• We will ONLY accept applications using Indeed.
• Cover letters matter This is your opportunity to share your voice by telling us why BKY interests you.
• Shortlisted candidates will be asked for references. Please have your references ready.
• Make sure your resume includes a direct phone number and personal email address we can use to contact you.
• As mentioned above we receive thousands of applications. We've taken measures to ensure the relevance of applicants. In an effort to verify your authenticity as a human applicant genuinely interested in this position we will ask you for a job code. You must provide the following job code when asked: B23FHS. All applications submitted without this valid job code will be rejected.

Within BKY, we cultivate a supportive ecosystem that fosters the growth of your professional dreams. We look for team members that embrace accountability by taking the initiative. The degree to which you demonstrate these traits will have a direct impact on your growth in the company.

Job Type: Full-time

Pay: $24.00-$35.00 per hour

Expected hours: 40 per week

Benefits:

• Casual dress
• Dental care
• Disability insurance
• Employee assistance program
• Extended health care
• Flexible schedule
• Life insurance
• Paid time off
• Wellness program
• Work from home

Education:

• Secondary School (required)

Work Location: Remote