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Executive Assistant

2 weeks ago

London, Canada Convertus Group Full time

**Join Our Team as a Full-Time Executive Assistant in London, ON**

**Your Mission**:
As the Executive Assistant, you’ll play a key role in supporting C-suite and Director-level executives, ensuring seamless day-to-day operations. You’ll handle critical administrative tasks, coordinate corporate travel, manage executive communications, and oversee key events. Your ability to anticipate needs, maintain confidentiality, and work proactively will enhance leadership efficiency.

**Here’s what an ordinary day of work might look like**:

- Kickstart the day by reviewing the CEO’s inbox, flagging priorities, drafting responses, and ensuring urgent matters receive attention.
- Prepare for executive meetings—finalizing agendas, organizing materials, and confirming attendees.
- Attend leadership or board meetings, taking minutes, tracking action items, and following up to ensure deadlines are met.
- Coordinate travel plans for executives and employees, securing optimal itineraries and handling last-minute changes.
- Oversee corporate contracts for travel and cell phones, ensuring cost-effectiveness and smooth operations.
- Plan company-wide events and employee recognition initiatives, ensuring every detail is executed flawlessly.
- Review and refine key documents, reports, and proposals before submission.
- Manage office operations, from supplies to equipment maintenance, to keep everything running smoothly.
- Liaise with internal departments and external partners to support business objectives.
- End the day by organizing tasks for the next day, ensuring seamless executive support.

**This job is for you if you**:

- Have post-secondary education in Business, Administration, or a related field.
- Bring 5-7 years of experience as an Executive Assistant supporting senior leadership.
- Are highly proficient in Microsoft Office and eager to learn new software.
- Excel in organization, problem-solving, and multitasking.
- Have strong written and verbal communication skills with a keen attention to detail.
- Work independently and thrive in a fast-paced environment.
- Own a reliable car and hold a valid driver’s license for occasional travel and other needs.

**Compensation package**:

- Annual Salary
- Paid time off - sick, vacation, volunteering
- Medical, Dental, Vision and Life Insurance
- Wellness program
- Employee Assistance Program
- RRSP with company match
- Profit-sharing program
- Tuition reimbursement
- Employee recognition

**Come Join Us in Shaping the Future.**

**About Us**:
Convertus Group is Canada’s largest and most advanced operator, processing more than 500,000 tonnes of waste annually. From coast to coast, we operate 13 sites to produce over 200,000 tonnes of finished compost and over 80,000 GJ of Renewable Natural Gas. This is the equivalent of taking 15,000 cars off the road or avoiding 28 million litres of gasoline being consumed. Of the waste we receive, we recycle and recover approximately 90%, which translates to a significant positive environmental impact. Be a part of our groundbreaking journey

If you're eager to contribute to our success and shape our story, this is your moment Join us for a successful journey of growth, where you can make a meaningful impact that will last for generations.
- **No agencies, please.**_

**Job Types**: Full-time, Permanent

**Benefits**:

- Company events
- Dental care
- Employee assistance program
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- Profit sharing
- RRSP match
- Tuition reimbursement
- Vision care
- Wellness program

Schedule:

- Monday to Friday
- Weekends as needed

Ability to commute/relocate:

- London, ON N6J 1Y4: reliably commute or plan to relocate before starting work (preferred)

Application question(s):

- How many years of experience as an Executive Assistant do you have?
- How many years of experience do you have supporting C-level?

**Education**:

- DCS / DEC (preferred)

Licence/Certification:

- Driving Licence (preferred)

Work Location: In person