Executive Assistant

4 days ago

London, Canada Alimentiv Full time

**Job Title**:Executive Assistant

**Salary**: $50,000 - $84,000 CAD

**Location**: Home based

**Reporting to**:CFO

**Department**:Executive/CEO

**Job Summary**:
Administer and Coordinate day-to-day and special event activities for the Office of the Executives, providing full range of administrative and clerical support services to the CFO, the Board of Directors, and the Alimentiv Health Trust, including document/presentation preparation distribution and maintenance, departmental financial monitoring support, meeting/event planning and coordination, travel, internal and external event calendar management, file management.

**Roles and Responsibilities**:

- Corporate Administrative/Clerical Support_
- Board of Directors Support_
- Deliver full range of support services to the Leadership Team, Board of Directors (including board committees) and Alimentiv Health Trust.
- Preparation, delivery of board information packages, preparation of board stipend reimbursements, arranging director travel and accommodation, completing board expense reports, scheduling meeting facilities and/or purchased services (food, AV), preparation and documentation, distribution of meeting agendas, reports and minutes.
- Assisting the recruitment and onboarding of new directors (i.e. tracking applicants, scheduling interviews, participation in orientation process).
- Maintenance of all governance related documents (letters of Patent, bylaws, policies, minutes) in accordance with regulatory requirements.

**Qualifications**:

- A strong ability to maintain highly sensitive and confidential information.
- Highly refined written and verbal communication skills
- Ability to collaborate with Executives
- Ability to host virtual meetings
- Ability to maintain organization and meetings minutes for multiple committees
- Office 365
- MS Word (standard)
- MS Excel (intermediate/mid-level)
- Previous experience supporting a board, and experience with Canadian Board Governance is considered an asset.

**Working Conditions**:

- Home based.
- Occasional Travel
- #LI-Remote_

  • Executive Assistant

    2 weeks ago

    London, Canada Larlyn Property Management Full time

    Larlyn Property Management is a property management company that believes it’s people who make a community a great place to be. Every day we are invited into people’s lives to help make their homes, workplaces and communities better. And every day we take this privilege seriously and strive to be better than yesterday. Larlyn’ s greatest strength has...

  • Executive Assistant

    2 weeks ago

    London, Ontario, Canada AllStaff Inc. Full time

    Job Title:Executive AssistantJob Summary:We are hiring an Executive Assistant to work with one of our accounting firm clients in London The Executive Assistant will provide high-level administrative and client support to the Partners, managing schedules, communications, and workflow coordination with professionalism and discretion. This role involves...

  • Executive Assistant

    3 weeks ago

    London, Canada CQ Search Group Ltd. Full time

    Office Administrator / Executive Assistant Location: South Etobicoke (Queensway & Kipling) Company : Construction Industry. Work Arrangement: 5 days in office Salary: $65,000 base About the Role The client is a small ,dynamic , close-knit company (under 10 employees) located in South Etobicoke, seeking a highly organized and proactive Office...

  • Executive Assistant to Chief Executive Officer

    2 days ago

    London, Canada Get Gambit Full time

    Executive Assistant to Chief Executive Officer Get Gambit is a premium digital health and longevity platform delivering comprehensive men’s and women’s health services across Canada. The organization specializes in hormone optimization, preventative medicine, anti‑aging, and longevity‑focused care, supported by advanced biomarker testing and...

  • Executive Assistant

    6 days ago

    London, Canada Ross Towng and Transportation Services Inc. Full time

    Executive Assistant: Position Overview Provide support to the Vice President in organizing his daily and monthly tasks as needed. Provide the Admin team with support through training and engagement of the team to ensure the team can complete their tasks in a timely and professional way, all while maintaining the company’s standards and philosophies. A...

  • Executive Assistant

    3 days ago

    London, Canada Ross Towng and Transportation Services Inc. Full time

    Executive Assistant: Position Overview Provide support to the Vice President in organizing his daily and monthly tasks as needed. Provide the Admin team with support through training and engagement of the team to ensure the team can complete their tasks in a timely and professional way, all while maintaining the company’s standards and philosophies. A...

  • Executive Assistant to Chief Executive Officer

    5 days ago

    London, Ontario, Canada Get Gambit Full time

    Executive Assistant to the Chief Executive OfficerLocation:London, OntarioEmployment Type:Full Time, On SiteCompany OverviewGet Gambit is a premium digital health and longevity platform delivering comprehensive men's and women's health services across Canada. The organization specializes in hormone optimization, preventative medicine, anti aging, and...

  • Executive Assistant

    4 days ago

    London, Canada Doctors Vision Group Full time

    The Executive Assistant is a side arm to the CEO. They will handle administrative duties will assist the CEO in his ability to focus on the business and other intiatives. The successful applicant will be managing the CEO’s schedule, triaging correspondence, coordinating travel plans, setting up personal appointments, and arranging douments and...

  • Executive Assistant

    2 weeks ago

    London, Canada Pillar Nonprofit Network Full time

    For over 40 years, Brain Tumour Foundation of Canada (BTFC) has been dedicated to supporting, educating, and empowering everyone affected by a brain tumour while funding research and advocating for better outcomes. Our vision is to find the cause of and a cure for brain tumours while improving the quality of life for those affected. The Role: The Executive...

  • Executive Assistant

    2 weeks ago

    London, Canada Century 21 Kingwell Full time

    **About us** We are professional, agile, and our goal is to grow, be more efficient and organized. Our work environment includes: - Work-from-home days **Responsibilities**: - Assist the CEO and other executives. - Assist with scheduling meetings, phone calls, and in-person appointments. - Organize paperwork, work flow and keep team on time with...