Office Administrator

**Transportation Administrator - Dispatch Support**

**Slingshot Transportation Inc. -**_**Driven for Excellence - Powered by People**_
- **Slingshot Transportation Inc. is expanding again We have an exciting new opportunity for a**_**Transportation Administrator - Dispatch Support**_**to join our operations team at the Calgary Alberta terminal.**_
- **Schedule: Monday to Friday from 07:00 to 16:00**_
- **Salary: $45,000 - $50,000 per year dependent on experience**_

**Detailed Responsibilities and expected results**:
**1. Ensure Driver Hours & Billing is entered efficiently and accurately daily by**:

- Collect all driver packs ensuring to check against daily dispatch to ensure all driver packs are accounted for from the previous shift.
- Sort driver packs separating driver paperwork, removing keys, phones, fuel receipts, inspection sheets etc.
- Accurately complete and maintain all necessary reports, logs, and forms.
- Sort and match delivery paperwork to load cards and PODS
- Review driver paperwork for accuracy i.e., KM’s, hours, name, signature, date are completed and resolve any issues with driver paperwork

**2. Providing support to Dispatch by**:

- Reconcile monthly petty cash.
- Researching carriers
- Collaborate with dispatch team to modify daily routes to accommodate the needs of customers
- Cultivate strong relationships with drivers and customers
- Build and maintain a positive work environment where team members and their contributions are recognized and valued
- Communicates all relevant details of driving assignments to drivers to ensure proper execution
- Liaise with clients: receive and confirm details of orders, maintain effective proactive client communications as needed
- Use and support Motive; reports, KPI’s and incentives programs
- Arrange appointments and scheduling
- Supporting dispatch team to source 3PL carriers and negotiating compatible freight rates
- Arranging regular PM for all company equipment and onboarding rental units, obtain proper insurance
- Enter, manage, and dispatch all orders within operations software
- Liaise with drivers and the Terminal Manager, Calgary to arrange for maintenance, spare vehicles and ensure repairs are completed to vehicles
- Monitor the location of vehicles in the yards
- Verify the departure and return of drivers and vehicles
- Verify vendor invoices and updating PO Logs
- Assisting drivers with paperwork, smartphones/tablets, and general inquiries

**3. Provide Administrative duties by**:

- Monitor, order and maintain First aid supplies, office toiletries and office supplies
- Maintain all supplies in an accessible and organized manner
- Supplier invoice scanning, filing and entry into PO log(s)
- All scanners are to be cleaned once per month as a minimum, additionally as required.

**4. Other Duties**:

- Performing other duties as assigned from time to time by management
- Support emergency dispatch duties during high volume call times and staffing shortages
- Contribute to improvements i.e., processes, procedures, and policies

**Qualifications**:
**Knowledge**:

- Proficiency with ADP Time & Attendance Module or equivalent software
- Strong MS office skills specifically Excel and Word
- Knowledge of the Transportation industry

**Skills and Abilities**:

- Excellent communication with internal/external customer, organizational and problem-solving skills
- Ability to multi-task, and prioritize in a fast-paced environment
- Strong customer service skills
- Comfortable in a setting which includes office staff, associates, and drivers
- Previous experience in Transportation or Dispatch.
- Exceptional attention to detail

**Other Requirements**:

- Must hold a valid driver’s license and reliable vehicle
- Minimum 2-years’ experience in an administration or similar role
- Transportation industry experience an asset
- Must be able to work in fast-paced, multi-dimensional and highly demanding office environment
- Must be able to meet strict deadlines
- **Slingshot Transportation, Inc. offers a competitive compensation plan and offer a full benefit package including but not limited to; medical, dental, RRSP and vision.**_
- **Slingshot Transportation, Inc. has an accommodation process in place that provides accommodations for people with disabilities. If you require an accommodation for the recruitment/interview process, please let us know to ensure that the appropriate accommodations are in place.**_

Pay: $45,000.00-$50,000.00 per year

Additional pay:

- Overtime pay

**Benefits**:

- Casual dress
- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- RRSP match
- Tuition reimbursement
- Vision care
- Wellness program

Schedule:

- 8 hour shift
- Day shift
- Every Weekend

Application question(s):

- The maximum salary for this role is $50,000.00. Will this salary work for you?

**Experience**:

- Transportation: 1 year (preferred)
- Admin: 2 years (re