Administrative Assistant

3 days ago

Newmarket, Canada Tax Partners Full time

**Job Title**:
Administrative Assistant

**Pay**:
$18.50-$21.25 per hour

**Expected hours**:
40 - 48 per week

**Company Information**:
**Position Overview**:
Reporting to the Partners, the Administrative Assistant operates the reception area, greets visitors, answers incoming calls, and directs calls and visitors to the appropriate persons. This position also handles various administrative duties such as business development, digital marketing (YouTube, Social Media platforms, blogs for website), assisting the Partners and other related duties as required.

**Key Responsibilities**:

- Greet all visitors to the office
- Process all incoming cheques and daily sales reports
- Process and distribute all incoming mail daily
- Ensure all postal mail and courier is processed daily
- Ensure front reception area is tidy and organized
- Assist in setting up and maintenance of meeting rooms
- Daily kitchen/coffee station maintenance
- Stationery and office supplies - inventory management
- Maintain file system (digital and/or filing)
- Assist in any mass mailing projects
- Distribute incoming faxes and photocopies
- Special projects for Office Services
- Other duties as required (i.e. bookkeeping, etc.)

**Qualifications**:

- Must possess strong customer service skills including the ability to maintain composure and a polite manner under all circumstances.
- YouTube and Social Media marketing.
- Must have computer proficiency in MS Office including Outlook and the Internet.
- Exhibits high level of professionalism, energy and initiative.
- Ability to complete tasks under time sensitive deadlines.
- Ability to work in a fast-paced environment with mínimal supervision/instructions provided.
- Demonstrated professional and courteous interpersonal skills (telephone and in-person).
- Is discreet; understands when confidentiality is required.
- Strong organizational skills and highly effective at managing multiple tasks throughout the work day.
- A quick study - is able to learn about the company (people and departments) quickly and accurately.
- Works well independently as well as part of a team and can work with mínimal supervision.

**Company Requirement**:

- Police Background Check

No Phone Calls please

Pay: $41,000.00-$42,500.00 per year

Additional pay:

- Bonus pay

**Benefits**:

- Automobile allowance
- Casual dress
- Company events
- Flexible schedule
- On-site parking

Flexible language requirement:

- French not required

Schedule:

- Day shift
- Evening shift
- Monday to Friday
- Morning shift
- Weekends as needed

**Education**:

- Bachelor's Degree (preferred)

**Experience**:

- Front desk: 2 years (preferred)
- Administrative experience: 2 years (preferred)
- Fast Pace Environment: 2 years (preferred)

Work Location: In person

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