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Requisition ID: 178758 Join a purpose driven winning team, committed to results, in an inclusive and high-performing culture. Looking for an individual with exceptional organizational skills who has a thorough working knowledge of Excel, is flexible, and can work well independently. Accuracy & thoroughness, with a keen focus on results is key. **Purpose**: The Administration Assistant is responsible for varied administrative support functions for a unit/department. **Key Accountabilities**: Provide PC services and support by: - Producing documents from written material / rough drafts (e.g. letters / memos / reports); - Proofreading work/output against source documents - Inputting / formatting spreadsheets (Level 1 Complexity - simple formulas) - Set up presentations from written material / rough drafts (Level 1 Complexity - e.g. Power Point) - Conducting back up of systems - Responding to requests for technical assistance relating to standard software issues. Assist with maintenance of department’s record keeping and budget processes by: - Preparing entries / transactions and supporting documents to process payments - Recording / inputting / documenting data to track / monitor and control expenses - Providing supporting information reports to management to support their decisions - Producing statistical reports as directed to assist in the budget process, using simple spreadsheet software. Provide administrative support to management by: - Booking conference rooms/meeting rooms /arranging for catering services - Booking travel arrangements - Photocopying / binding documents - Receiving / sorting / logging / distributing incoming and outgoing mail; preparing outgoing mail for dispatch - Maintaining a circulation file system - Maintaining a BF system - Acting as receptionist to visitors / taking messages for forwarded telephone calls - Arranging for or making urgent deliveries of documents / packages. **Functional Competencies**: - Thorough knowledge and understanding of department’s policies and procedures; - Strong organizational skills and ability to set priorities and manage time; - Strong communication and interpersonal skills; - High degree of accuracy required; - High level of discretion required in dealing with confidential matters; - Sound knowledge of business/bank terminology and departmental procedures. - Strong and professional level verbal/written communication skills. - Incumbent must be articulate. - Excellent organizational skills. - Strong organizational know-how (structure, key staff). Location(s): Canada : British Columbia : Vancouver || Canada : British Columbia : Kelowna || Canada : British Columbia : Victoria Scotiabank is a leading bank in the Americas. Guided by our purpose: "for every future", we help our customers, their families and their communities achieve success through a broad range of advice, products and services, including personal and commercial banking, wealth management and private banking, corporate and investment banking, and capital markets.
