Administrative Assistant

2 days ago

Calgary, Canada Tannahill-Smith Legal Full time

Tannahill-Smith Legal is currently seeking a part-time Administrative Assistant to join our team. In this role, you will provide general administrative support to a family and estates lawyer. This is a part-time position with the possibility of increasing to full-time work at a future date.

**Responsibilities**:

- Accurately and efficiently complete tasks with a high degree of autonomy;
- Organize and maintain all files (primarily digital, but some physical), including opening digital and physical files, and remaining up to date with all filing systems
- Manage the lawyer’s calendar, schedules, and meetings with a high level of detail;
- Post billable time, prepare invoices, send reporting letters to clients, collect overdue invoices, and maintain consistent correspondence with firm’s bookkeeper;
- Work proactively in the day-to-day support of the lawyer’s practice;
- Use initiative and good judgment to relieve the lawyer of administrative tasks; and
- Other duties as assigned.

**Qualifications**:

- Previous office, administrative, or CSR experience;
- Advanced computer skills with strong working knowledge of Microsoft Office Suite, particularly Microsoft Outlook, Adobe Pro, and Calendly are required.
- Exceptional organizational and time management skills;
- Ability to take direction and excellent attention to detail;
- Ability to balance multiple, competing priorities and meet deadlines;
- Excellent verbal and written communication skills, with the ability to manage demanding clients in emotional situations with a high degree of professionalism; and
- Experience working in a legal setting is considered an asset, but is not required.

**Job Type**: Part-time
Part-time hours: 15-20 per week

**Salary**: $15.00-$25.00 per hour

Schedule:

- Day shift
- Monday to Friday

**Experience**:

- administrative: 1 year (preferred)

  • Administrative Assistant

    5 days ago

    Calgary, Canada West Coast Reduction Full time

    Based out of our Calgary Plant, we are hiring an Administrative Assistant. The Administrative Assistant is responsible for invoicing related to finished goods customers, in addition to general accounting and administrative duties in support of the WCRL Calgary Division. ACCOUNTABILITIES Finished Goods Accounting - Accurate data entry of domestic sales into...

  • Administrative Assistant

    5 days ago

    Calgary, Canada West Coast Reduction Full time

    Based out of our Calgary Plant, we are hiring an Administrative Assistant. The Administrative Assistant is responsible for invoicing related to finished goods customers, in addition to general accounting and administrative duties in support of the WCRL Calgary Division. WHY JOIN OUR TEAM? - Build a stable career at a reputable company with more than 450...

  • Administrative Assistant

    2 weeks ago

    Calgary, Alberta, Canada Rockies Building Supplies INC. Full time

    Company DescriptionRockies Building Supplies, located in Calgary, AB, is a trusted provider of high-quality exterior and interior building materials for homeowners, contractors, and builders. With a well-organized warehouse and a professional storefront team, we ensure timely and accurate order fulfillment for projects of all sizes. Our product range...

  • Administrative Assistant

    5 days ago

    Calgary, Canada Prep Academy Tutors Full time

    Are you organized, motivated, and looking for a part-time opportunity to support the education community? Prep Academy Tutors of Calgary is seeking a dedicated Administrative Assistant to help with the daily operations of our tutoring business. **Job Details** **Position**: Administrative Assistant **Location**: Remote (Work from Home) **Pay**: $20 per...

  • Administrative Assistant

    6 days ago

    Calgary, Canada Tourmaline Oil Corp. Full time

    Tourmaline Oil Corp. is a Canadian senior crude oil and natural gas exploration and production company. We are focused on long-term growth through an active exploration, development, production and acquisition program in the Western Canadian Sedimentary Basin. We are currently looking for an Administrative Assistant to join our Calgary team. We are...

  • Administrative Assistant

    2 weeks ago

    Calgary, Canada PetroChina Canada Full time

    The Administrative Assistant will support all PCC departments and functions by providing professional, efficient and effective administrative support. **Accountabilities**: The accountabilities of this position include, but are not limited to: - Prepare for, attend, and take minutes for weekly Directors’ and quarterly HSSE Committee Meetings and...

  • Administrative Assistant

    1 week ago

    Calgary, Canada The Glencoe Golf & Country Club Full time

    The Glencoe Golf & Country Club is seeking a full-time Administrative Assistant to join our team. As part of the golf management team, you will act as the ‘face of the Club’ at the Main Reception. You will deliver exceptional experiences in all that you do and will constantly aspire to create a second home environment for our members, guests, and...

  • Administrative Assistant

    3 days ago

    Calgary, Canada Easytax & Bookkeeping Full time

    '''Duties''' We are seeking a highly organized and detail-oriented Administrative Assistant to join our team. As an Administrative Assistant, you will provide support to ensure efficient operation of the office. Your role will involve a variety of administrative tasks to assist in the smooth running of our business. **Responsibilities**: - Assist in...

  • Administrative Assistant

    1 week ago

    Calgary, Alberta, Canada Canvas Wealth Full time

    Company DescriptionAt Canvas Wealth, we are driven by integrity, innovation, and an unwavering commitment to exceptional client service. Our team delivers bespoke wealth management experiences with precision, care, and deep personal attention. As a trusted partner to affluent families across Canada, we pride ourselves on thoughtful execution,...

  • Administrative Assistant

    3 days ago

    Calgary, Canada Rocky Mountain Solar Co. Full time

    We are looking for an Administrative Assistant to support our business procedures by performing a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company’s general administrative activities. This person will...