Office Manager

6 days ago

Québec, Canada WorkJam, Inc. Full time

**WorkJam**’s mission? To provide the best Digital Workplace for frontline and hourly workers. Through our industry-leading Digital Frontline Workplace platform, we are positively impacting the lives of millions of frontline employees worldwide, enabling them to achieve breakthrough productivity levels at companies of all sizes._ _We’re proud of our dedicated teams who are driven to make a difference in the world. Join our team today and bring your innovative ideas, passion, and commitment to excellence to make an impact on our products and the new markets we create

**Summary**

Your role as an Office Manager:
The Office Manager organize and coordinate office administration and procedures to ensure organizational effectiveness, efficiency, and safety. He/She is responsible for streamlining administrative procedures, inventory control, and building employee engagement through various in-person and virtual activities and more.

**Long Description**

**What you will be doing**:

- Point person for facility management of our Montreal office, mailing, shipping, office supplies, equipment, bills, and errands
- Manage and order office supplies to keep the office areas in good operating and housekeeping condition and replenish when required
- Ensure office equipment is properly maintained and serviced, including printers and coffee machines
- Schedule and manage outside suppliers to maintain office and cafeteria equipment
- Coordinate with the building manager, cleaning and repair crews to solve office issues

**Long Description**
- Manage relationships, contract and price negotiations with office vendors, service providers, and assist various teams with apparel/gift orders
- Lead and coordinate the logistics of virtual & in-person social events/activities, coordinate catering orders for all local events, meetings and get togethers
- Coordinate with IT team for general team member support and shipment of equipment
- Assist the HR team with new hires onboarding activities such as access cards coordination with building security and new hire equipment shipment
- Partner with HR to maintain office policies as necessary
- Provide general support to visitors Ad hoc meeting organization (Outlook invites & Zoom links) and event reservations for executive team members (dinners, lunches)

**Long Description**

**What we’re looking for**:

- At least 3 years in a similar role
- Proven office management and administrative experience handling a wide range of duties
- Autonomous and work independently with little or no supervision Excellent time management skills and ability to multitask and prioritize work
- Flexible and enjoys the administrative challenges of supporting an office of diverse people
- Proactive, energetic and well organized
- Strong organizational, planning and problem-solving skills

**Long Description**
- Attention to details
- High level of integrity and discretion in handling sensitive and/or confidential information
- Excellent written and verbal communication skills
- Strong interpersonal and negotiation skills
- Fluent in both French and English Proficient in Microsoft Office

**What we offer**:

- Competitive salary and benefits package
- 4 weeks’ vacation
- Contribution to your retirement/pension plan
- A flexible and remote/hybrid work environment
- Work with the latest technology
- A dynamic and inclusive culture
- A supportive team that will encourage your professional growth and development

  • Office Manager

    2 weeks ago

    Québec, Canada peoplecanfly Full time

    Office Manager - Full-time - Project: Back Office - Department: Administration - Location: CA, Montreal (On-site/Hybrid) **Company Description**: People Can Fly is one of the leading independent AAA games development studios with an international team of hundreds of talented individuals working from offices located in Poland, UK, US, and Canada, and from...

  • Office Manager

    6 days ago

    Québec, Canada TandemLaunch Full time

    English to follow._ Description du poste - Responsable bureau/ RH **À propos de TandemLaunch** TandemLaunch est une fonderie de startups et un fonds de capital-risque unique au Canada. Nous créons des entreprises technologiques de pointe basées sur des recherches provenant directement de grands laboratoires universitaires. Au cours de la dernière...

  • Executive Assistant and Office Manager

    2 weeks ago

    Québec, Canada Rizing Full time

    **Description**: Responsible for providing ongoing administrative support to senior leadership team. The first point of contact for the company leadership and provides exceptional customer service with a high level of professionalism and confidentiality. #LI-GB1 **Essential Functions**: - Provides overall administrative support to leadership team. -...

  • Project Management Officer

    2 weeks ago

    Québec, Quebec, Canada IKOS GROUP Full time

    IKOSis the leadingEuropean consulting firm specializing in railway engineering.We are committed to participating in the ecological transition and to developing the means of transportation of the future that are safe and durable.Context:To continue IKOS's growth in Canada, we are recruiting aProject Management Officerkeen to take part in our missions...

  • St Trust Officer

    2 weeks ago

    Québec, Canada Scotiabank Full time

    Requisition ID: 174640 Join a purpose driven winning team, committed to results, in an inclusive and high-performing culture. Purpose As a Trust Officer working in a Scotia Wealth Management office, you are a trusted and experienced relationship manager supporting the company's strategy and revenue goals by profitably delivering a best in class client...

  • Accounting Officer

    4 days ago

    Québec, Canada Scotiabank Full time

    Requisition ID: 153029 Join a purpose driven winning team, committed to results, in an inclusive and high-performing culture. **_ Purpose_** Contributes to the overall success of the CTS - Montreal team in Canada ensuring specific individual goals, plans, initiatives are executed / delivered in support of the team’s business strategies and objectives....

  • Project Control Officer

    6 hours ago

    Québec, Quebec, Canada iA Financial Group (Industrial Alliance) Full time

    DescriptionProject Control Officer (PCO) – Global Project OfficeBuild the future with usAre you known for your efficiency and organizational skills, and want to contribute to the success of an organization where rigor, collaboration, and continuous improvement guide daily actions?As a Project Control Officer (PCO), you will play a key role within the...

  • Accounting Officer

    1 week ago

    Québec, Canada Scotiabank Full time

    Requisition ID: 158734 Join a purpose driven winning team, committed to results, in an inclusive and high-performing culture. **_ Purpose_** As a member of the Operations and Corporate Services team supporting Reconciliation, and working in close partnership with the Domestic Branches, internal partners and various external vendors, the Accounting Officer...

  • Office & Events Coordinator

    6 days ago

    Québec, Canada Talan Full time

    **A propos de Talan** You’re passionate about being organized and you’re looking to bring your human touch to administrative tasks? Here’s your chance! Make the leap and join our team! We’re looking for someone autonomous, creative, and detail‑oriented to take on the role of Office & Events Coordinator, in a highly collaborative environment....

  • Product Officer

    4 days ago

    Québec, Canada National Bank of Canada Full time

    **Primary Locations**:Montreal, Quebec**: **Attendance**:Hybrid**: **Employee Status**:Temporary**: **Timeframe**:12 months**: **Schedule**:Full-time**: A career as Product Office, Global Payment Solutions means providing coordination and consulting support to the Bank's product managers and distribution channels to develop winning solutions for our clients....