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Project Planner

2 weeks ago

Concord, Canada Octopus Renovation Group Full time

**About Octopus Renovation Group**

Octopus Renovation Group is a trusted commercial renovation company based in Vaughan, Ontario. We specialize exclusively in commercial interior construction and fit-outs—including offices, retail stores, restaurants, medical clinics, and other professional spaces. Our reputation is built on delivering top-quality results, on time and within budget, while maintaining exceptional client communication and service throughout every stage of the project.

**Position Overview**

We are seeking a detail-oriented and organized **Project Planner** to support the execution of our commercial renovation projects. This individual will be responsible for end-to-end project planning, coordination with internal and external stakeholders, managing timelines, and ensuring everything is on track from pre-construction through completion. The Project Planner will work closely with estimators, clients, and subcontractors to make sure each project is ready to launch and runs smoothly.

**Key Responsibilities**

**Project Planning**:Develop detailed project schedules and timelines, breaking down each scope into actionable phases with clear milestones.

**Client Communication**:Provide regular updates to clients on timelines, progress, and any schedule adjustments. Act as a reliable point of contact throughout planning and execution.

**Estimator Collaboration**:Work hand-in-hand with the estimator to align planning with project scopes, budgets, and timelines from day one.

**Trades & Bids**:Assist with sourcing and vetting subcontractors and trades. Send out bid packages, review submissions, and help with trade selection.

**Pre-Construction Coordination**:Ensure all documentation, permits, and materials are in place before the project starts. Prepare everything required for a smooth construction phase.

**Ongoing Adjustments**:Track project status, identify potential delays, and make proactive planning updates to keep things on track.

**Qualifications**
- Experience in project planning, coordination, or construction project support (commercial construction preferred)
- Strong organizational and time management skills
- Familiarity with construction trades, scopes of work, and bid processes
- Ability to manage multiple projects and adapt to shifting priorities
- Comfortable conducting site visits, meetings, and working collaboratively with field and office staff
- Proficiency in project planning software or tools is a plus

**Why Work With Us?**
- Be part of a growing commercial construction company with a hands-on team and exciting projects across Ontario
- Gain experience across all phases of commercial renovations
- Competitive salary with opportunity for growth
- Hybrid role with flexibility to work from the office and in the field
- Work with a team that values collaboration, quality, and client satisfaction

Pay: $20.00-$25.00 per hour

Expected hours: 80 per week

Work Location: In person