Office Administrator, Scheduler and Accounting Assistant
5 days ago
**Job Summary**
British Columbia Marine Logistics (BCML) is a leader in water-based safety, rescue, and training services. We are seeking a highly organized and adaptable **Office Administrator & Accounting Assistant** to support daily operations, manage financial processes, coordinate work schedules, and facilitate smooth onboarding for new team members.
**Responsibilities**
**1. Office Administration**
- Manage daily administrative operations, including office supplies, phones, mail, and vendor communications.
- Serve as the primary liaison for staff, instructors, and external partners.
- Maintain organized filing systems for training documentation, certifications, and compliance records.
- Support logistics for courses, travel arrangements, and events.
**2. Accounting Assistance**
- Assist with accounts payable/receivable.
- Support financial record keeping using accounting software (e.g., QuickBooks).
- Help with monthly reconciliations, reporting, and payroll prep.
- Maintain documentation for contracts, insurance, and permits.
**3. Scheduling & Programming**
- Coordinate and manage employee work schedules within WhenIwork software program.
- Communicate with instructors, clients, and facilities to confirm training dates, availability, and logistics.
- Use scheduling software or spreadsheets to track program rosters, certifications, and renewal timelines.
- Adjust programming as needed due to weather, instructor availability, or client needs.
**4. Employee Onboarding**
- Prepare onboarding materials for new staff and instructors (both seasonal and permanent).
- Ensure completion of required certifications, waivers, and background checks.
- Provide support during initial orientation and integration into the team.
**Requirements**:
- **Education**: Associate’s or Bachelor’s degree in Business Administration, Accounting, HR, or related field (or equivalent work experience).
- **Experience**:
- 2+ years in an administrative, accounting, or HR support role.
- Experience in outdoor, training, or service-based industries is a plus.
- **Technical Skills: Willingness to learn new software programs.**:
- Proficiency with MS Office (Excel, Word, Outlook).
- Experience with accounting tools (QuickBooks, Xero).
- Comfortable using scheduling software, shared calendars, and cloud-based platforms.
- **Soft Skills**:
- Strong communication and coordination abilities, multi-task, handle multiple issues at once
- Ability to work independently and adapt to fast changing environments.
- Detail-oriented and proactive, with good time management.
Understanding of the safety/rescue industry is a bonus but not required. Salary based on experience. Unique position, office is located on the Floatel in the Howe Sound. Flexible hours.
**Job Types**: Full-time, Permanent
Pay: From $75,000.00 per year
**Benefits**:
- Casual dress
- Dental care
- Discounted or free food
- Extended health care
- On-site parking
Work Location: In person
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