Office Administrator

**Company Overview**
Our Hospitality Group operates within the hospitality management industry, focusing on managing a portfolio of properties to deliver exceptional guest experiences.

**Summary**
Office Administrator
Location: Squamish
As an Office Administrator at Trilliant Hospitality Group, you will play a vital role in ensuring the smooth operation of our office environment. Your contributions will directly support our mission to provide outstanding hospitality services and enhance our guests' experiences.

**Responsibilities**
Manage front desk operations and ensure a welcoming environment for guests.
Coordinate human resources functions such as payroll and employee training.
Utilize QuickBooks for financial record-keeping and budgeting.
Maintain effective communication with team members and vendors.
Supervise office staff and provide guidance as needed.
Implement organizational systems to improve office efficiency.
Handle multi-line phone systems with professionalism and courtesy.
- **Core Administrative Duties**
- Preparing reports, proposals, and presentations for management.
- Scheduling and coordinating meetings, conferences, and travel.
- Maintaining organized filing systems (both digital and paper).

2. **Office Management & Operations**
- Ensuring smooth daily operations of the office environment.
- Managing office supplies, equipment, and facilities.
- Coordinating with vendors, suppliers, and service providers.
- Supervising office maintenance, cleaning, and security arrangements.
- Implementing and improving office policies and procedures.

3. **Financial & Budgetary Support**
- Assisting in budget preparation and expense tracking.
- Managing petty cash and office expense reimbursements.
- Coordinating with finance teams for invoices, payments, and procurement.
- Monitoring cost-effectiveness of office operations.

4. **Human Resources Support**
- Assisting with recruitment: posting jobs, screening applicants, scheduling interviews.
- Handling new employee onboarding and exit formalities.
- Maintaining employee records, leave, and attendance systems.
- Supporting payroll preparation and timesheet processing.
- Organizing training sessions, workshops, and team-building activities.

5. **Executive & Strategic Support**
- Acting as liaison between executives, staff, and external stakeholders.
- Assisting in project management and progress tracking.
- Supporting executives with research, data collection, and reporting.
- Contributing ideas for office process improvements and efficiency.

7. **Technology & Systems**
- Overseeing IT-related office needs (basic troubleshooting, liaising with IT providers).
- Managing office software, subscriptions, and system access.
- Supporting digital transformation of administrative processes.

8. **Client & Stakeholder Relations**
- Welcoming and managing visitors, clients, and business partners.
- Organizing company events, conferences, or customer meetings.
- Handling external communication and correspondence.

9. **Broader Business Support**
- Assisting management in strategic planning and implementation.
- Supporting marketing and communications with event coordination or promotional activities.
- Providing general support for cross-departmental projects.

**Qualifications**
Proven experience in an administrative role within the hospitality industry.
Strong communication and organizational skills are essential.
Familiarity with QuickBooks and payroll processes is preferred.
Experience in front desk operations is highly valued.
Ability to manage multiple tasks efficiently in a fast-paced environment.
A background in human resources or team management is a plus.
Proficient in clerical duties and office management practices.
A positive attitude and willingness to learn are essential for success in this role.

Pay: $20.00-$25.00 per hour

Expected hours: No less than 40 per week

**Benefits**:

- Dental care
- Extended health care
- On-site parking
- Paid time off

**Language**:

- English (preferred)

Work Location: In person