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Office Administrator

2 weeks ago

Calgary, Canada Cidel Trust Company Full time

Cidel is a Canadian-based global private bank and asset manager. We help high net worth individuals, families and institutions protect and grow their wealth. Our expertise spans three well integrated service areas:
1. Asset Management,
2. Planning, Structuring & Trust, and
3. Specialized Banking.

We are a unique firm in the way we combine the scale and capability of a large global bank, with the continuity and genuine commitment to service of a boutique firm.

JOB PURPOSE:
KEY AREAS OF ACCOUNTABILITY
Interoffice:

- Greeting guests and answering reception telephone
- Maintain the appearance of the boardroom and ensure they are functional and ready-to-use & produce weekly schedule for boardroom bookings
- Prepare and distribute incoming and outgoing mail/couriers/faxes
- Create & maintain an efficient, organized and up-to-date filing system
- General office and reception duties
- Tracking copy room, servery, marketing & supply rooms inventory levels and order as needed
- Copies/scans/binding/filing documents/faxes and couriers
- Prepare bank deposit slips and deposit cheques
- Prepare materials and supplies for corporate meetings and events
- Have basic knowledge of our computer systems and how to solve basic I.T. issues or liaise with I.T. to ensure the office is functioning

Business Development:

- Help prepare proposal presentation packages
- Compile and maintain current internal CRM system
- Help prepare marketing and promotional material packages for different departments

Support Executives and Managers:

- Handle all daily business and personal correspondence (internal/external/electronic mail)
- Make travel arrangements for the team by reserving flights, transportations, limousine pickups, reserve meeting rooms and hotel accommodations.
- Prepare and process expense reports
- Schedule and organize meetings, including preparations & co-ordinations by booking the facilities, equipment’s, refreshments, etc. Also engage in coordinating corporate events and functions

KEY COMPETENCIES REQUIRED FOR THIS POSITION ( abilities, skills, and behaviours)
Exceptional proficiency in Microsoft Office software including Word, PowerPoint and Excel. Knowledge of Adobe Illustrator, InDesign, Salesforce an asset. Basic computer and telephone software knowledge an asset. Superior organizational and communication skills along with ‘commitment to excellence’ attitude are vital.

CREDENTIALS AND EXPERIENCE REQUIREMENTS
Post-secondary degree in administration or commerce. Experience in the financial industry is an asset. The ability to work independently under extreme time pressure, exercise a high level of discretion and supreme diplomacy in handling clients is essential.

**Job Types**: Full-time, Permanent

**Salary**: $48,000.00-$52,000.00 per year

**Benefits**:

- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- Paid time off
- Tuition reimbursement
- Vision care

Flexible language requirement:

- French not required

Schedule:

- Monday to Friday

**Experience**:

- Front desk: 3 years (required)
- Administrative experience: 1 year (required)