Human Resources Coordinator

**Date Posted**:

- 01/31/2025

**Location**:

- Sudbury, ON

**Salary Interval**:

- Full-Time Permanent

**Pay Range**:

- N/A

**Application Instructions**

Please complete in one step.

**Position Description**

**Human Resources Coordinator - Sudbury, ON**

Matheson Constructors is a leading construction firm focused on delivering exceptional construction management, general contracting, design-build, and public-private partnerships. With expertise spanning buildings, civil infrastructure, industrial and special projects, Matheson uses the latest digital technology to help our partners solve complex construction challenges to deliver on their most ambitious project goals. A trusted collaborator, Matheson reliably delivers quality service that ensures our projects and partners succeed.

**We Are Partners**

Reporting to the VP, Human Resources, this role will support all aspect of the Human Resources department for the Company and all its affiliated subsidiaries, including but not limited to talent management, employee relations, talent acquisition, training and development, compensation and performance management. This role will also oversee and act as main point of contact for Union personnel. This position will also collaborate on special projects in support of the HR strategy for the Company.?

**Position Requirements**

**Essential Duties and Responsibilities**include, but are not limited to the following:

- Foster a trusting environment to create a safe/neutral setting where employees can openly engage with HR.
- Connect with employees regularly, advocate and provide guidance to Management and Leadership on people-related concerns.
- Support positive employee relations by responding to employee questions and concerns at all levels, in a timely fashion, identify patterns or trends in the issues presented, and help develop potential solutions for long term resolution.
- Partner with staff at all levels to communicate and administer various Human Resources policies, procedures, laws, standards, and government regulations
- Act as an expert user of the corporate Human Resources Management System (“HRMS”), action employee set-up, status changes, leave management, time, and attendance, etc.
- Manage and maintain employee personnel files (hardcopy and softcopy), including employee attendance tracking records, property disbursement and training records
- Maintain overall Company directory and organizational charts
- Provide coaching and guidance to staff and local leadership on onboarding, salary planning, talent development, performance reviews and exit management.
- Facilitate and conduct onboarding of new and returning staff members from pre-start instruction through to 30-day check-in, probationary reviews, and benefits orientation at time of eligibility, ensuring consistency of experience, documentation, and training needs for all new hires.
- Facilitate and conduct employee offboarding as required; conduct and analyze exit interviews; identify trends and recommend changes based on relevant feedback.
- Participate in the development and implementation of Corporate policies and procedures
- Support in building strategies for effective and engaged Union staff and site teams.
- Participate in streamlining business processes to ensure efficiency in the department and/or organization related to HR Databases, software systems and record keeping
- Perform other duties as assigned in support of departmental and Company objectives
- Develop and maintain positive relationship with CLAC and act as the primary liaison for all employee related Collective Agreement matters
- Facilitate the recruitment process for both unionized and non-unionized staff (creating job postings, schedule, and conduct interviews, creating offers, conducting reference checks, and preparing hiring package)
- Manage the Applicant Tracking System (“ATS”) from requisition creation through to onboarding
- Facilitate Campus Recruiting efforts, participating in selected job fairs (post-secondary institutions and other) as required

**Educational & Professional Requirements**:

- 2-3 years HR experience, CHRP Designation an asset or pursuing
- Construction industry with union environment experience preferred
- Proficiency in Microsoft Office and its related tools
- HRMS experience; Viewpoint experience an asset
- Understanding of Human Resources principles and related employment, Human Rights, Safety and related legislation
- Strong Interpersonal skills, with ability to foster strong relationships, with employees at all levels
- Ability to work independently, identify and prioritize issues and develop alternative solutions
- Strong initiative and work ethic, time-management, attention to detail coupled with organizational skills
- Excellent oral and written communication skills, ability to conduct presentations as needed.

**Equal Opportunity Employer**

Matheson Constructors is an equal opportunity employer.
- We thank all applicants for the