Office Coordinator

**About Frontier Power Products**:
Frontier Power Products is an established company with over 40 years of experience and expertise in delivering top-tier power generation solutions, marine engines, and industrial engines tailored for the rugged conditions of Western Canada. There are few places on earth that have such a diverse set of challenges where engines are called upon to perform in extreme cold or high temperatures, from sea level to the tops of the Rocky Mountains and in some of the most remote locations on Earth. To meet these challenges, Frontier Power meticulously designs products that anticipate site conditions, offering customized engines and generator sets meticulously crafted to excel for our valued customers.

At Frontier Power Products, our core values focus on empowering individuals, ensuring accountability, and nurturing perseverance, all while upholding the highest standards of integrity. As part of our team, you’ll collaborate with dedicated professionals who share these principles, making it a workplace you’ll be proud to contribute to

To better serve the British Columbia region and support our growth, we will be relocating from Delta to South Surrey by the end of summer 2025.

**Overview of the Position**:
Reporting to the Operations Manager, the Office Coordinator will greet walk-in customers and vendors and is our administrative expert. This role is diverse in its responsibilities and requires a dynamic individual to take on the job requirements professionally.

**Key Duties and Responsibilities**:

- Maintain and update the service provider database to ensure accurate, current information.
- Process sales orders into finalized invoices within the ERP system.
- Review purchase orders and sales orders for accuracy; generate and file corresponding invoices upon confirmation of delivery or proof of receipt.
- Send Accounts Receivable POS slips; verify receipts against settlement reports.
- Support operational projects in collaboration with management.
- Assist the Sales, Parts, and Service departments with marketing initiatives and campaign including ordering marketing materials; manage inventory and coordinate distribution.
- Procure and maintain inventory of office and kitchen supplies.
- Plan and coordinate onsite and offsite social events.
- Oversee routine building operations and facility maintenance, including e-waste recycling and inspection-related services.
- Manage visitor registration processes; create welcome signage for meetings and events.
- Maintain an up-to-date display of brochures and publications in the front foyer.
- Perform general housekeeping in communal areas, ensuring cleanliness and adequate supplies.
- Execute additional tasks and responsibilities as assigned.

**Experience and Qualifications**:

- Minimum two (2) years of experience as an Office Coordinator or in a similar role, preferrable with an industrial /manufacturer engine distribution.
- Experience using MS Office programs (Outlook, Excel, Word, SharePoint, PowerPoint)
- Experience planning and facilitating company events or activities.
- Excellent communication skills, both verbal and written, and outstanding customer service skills.
- High school diploma or post-secondary education.
- Inventory management experience preferred.

**The Benefits**:

- **Attractive Pay Range**: $22 to $28 per hour, based on experience and qualifications.
- **Comprehensive Health Benefits**:Company paid extended health care plan for you and your dependents and a generous annual health spending account
- **Insurance**:Life insurance, disability insurance and travel insurance
- **Paid Time Off**:Vacation and sick time off
- **Employer Matched Pension Plan**:

- **Professional Development**:Paid training and tuition reimbursement

Pay: $22.00-$28.00 per hour

**Benefits**:

- Company events
- Company pension
- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- RRSP match
- Tuition reimbursement
- Vision care
- Wellness program

Schedule:

- 8 hour shift

Application question(s):

- Our company is relocating to South Surrey by the end of summer 2025. Will you be willing and able to commute to work at our current Delta location and our new location in South Surrey once we move?

Work Location: In person

Application deadline: 2025-06-13