Property Executive Assistant

2 days ago

Edmonton, Canada Elara Property Management Inc. Full time

**About Us**:
Elara Property Management is a dynamic and fast-paced property management company that values efficiency, precision, and professionalism. We are seeking an experienced Executive Assistant to support our Board of Director teams with advanced administrative tasks, particularly focusing on complex Excel work, scheduling, and minute-taking.

**Key Responsibilities**:

- **Advanced Excel Management**:

- Create and manage complex spreadsheets, pivot tables, and databases.
- Develop and maintain automated reports, charts, and dashboards using Excel formulas and macros.
- Analyze and interpret data to support decision-making processes.
- **Calendar and Scheduling Management**:

- Coordinate and manage multiple executive calendars, ensuring efficient time management.
- Schedule and organize meetings, appointments, and travel arrangements.
- Liaise with internal and external stakeholders to ensure seamless coordination.
- **Meeting Support**:

- Prepare agendas, documents, and presentations for meetings.
- Attend meetings, take detailed minutes, and distribute them in a timely manner.
- Track action items and follow up with relevant parties to ensure completion.
- **Administrative Support**:

- Handle confidential information with discretion and professionalism.
- Assist with the preparation of reports, proposals, and correspondence.

**Qualifications**:

- **Experience**: Minimum of 3-5 years of experience as an Executive Assistant, preferably in a corporate environment.
- **Excel Proficiency**: Advanced skills in Microsoft Excel, including experience with pivot tables, macros, and data analysis.
- **Organizational Skills**: Exceptional organizational skills with the ability to manage multiple priorities and deadlines.
- **Communication**: Strong written and verbal communication skills.
- **Discretion**: Ability to handle confidential information with integrity.

Elara Property Management is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Pay: $35,000.00-$50,000.00 per year

**Education**:

- Secondary School (preferred)

Work Location: In person

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