Property Assistant

**Organizational Summary**

HomeEd is on a mission to provide Edmontonians with quality affordable housing. Our team goes to work every day driven by our purpose that _Better Housing Can’t Wait_ and that we can achieve our vision of reimagining affordable housing as sustainable, growing and valued throughout Edmonton. Whether we’re developing new properties or managing the 1400+ units we already own and rent around the City, we do so in service to Edmontonians looking for a quality home they can afford in a community they love.

Our staff members are everyday heroes making an impact in the lives of the Edmontonians who need us. Our corporate values are central to how we work and succeed as a team:

- _Integrity: _ We follow through on our commitments, acting honestly and ethically at all times.
- _Inclusion: _We provide a welcoming environment, where diversity is valued and people are treated respectfully and equitably.
- _Community:_ We engage with tenants and stakeholders, building relationships and working to enhance the quality of life where we operate.
- _Stewardship:_ We take care of our resources, prudently managing our costs, quality, health, safety & environmental impact.
- _Growth: _We embrace challenges and change, trying new things and learning from them in our pursuit of progress.

We’re always looking for engaged, talented people to help us achieve big things in our community. For us, being a great place to work means:

- Doing meaningful work alongside caring team members that want to make a difference in people’s lives
- Professional development plans and budgets to keep you inspired, learning, and advancing your career
- Competitive salaries and benefits, with additional compensation for exceptional work
- Prioritizing the health and wellness of our team, with a paid Personal Wellness Day every two weeks to recharge

**Position Summary**:
The Property & Procurement Assistant will provide multi-faceted administrative support to HomeEd Operations. The role will be the lead support for HomeEd’s Residential Property Manager, ensuring smooth operations at a designated property. The role will also administer vendor procurement activities, ensuring procurement processes occur in a fair and efficient manner. This position will be located in East Edmonton with occasional travel to our corporate office.

**Core Competencies**:

- Service Orientation
- Communication
- Analytical Thinking
- Problem Solving
- Organization
- Technical

**Essential Duties and Responsibilities**:

- Property Administration _
- Perform rent collection by monitoring, collecting, and delivering appropriate Notices and follow-ups.
- Assist in resolving resident questions and concerns.
- Coordinate tenant move-in and move-outs.
- Coordinate and communicate with residents, maintenance staff and contractors on property’s repairs & maintenance.
- Maintain and organize electronic and physical confidential files.
- Contribute to tenant satisfaction activities, events and surveys.
- Support property leasing and renewal activities, as required.
- Provide support and coverage for Property Portfolio Assistants, as required.
- Other duties relevant to the position shall be assigned, as required.
- Procurement Administration _
- Develop and execute on procurement plans, including issuing RFPQs, RFPs and Tenders.
- Coordinate with team members to obtain scope of work, project timelines and other relevant information to support procurement processes.
- Prepare or assist in the preparation of procurement specific documents including contracts, specifications, evaluation criteria.
- Coordinate the review of vendor qualifications and proposals, requesting clarification from proponents, while ensuring evaluations, awards and debriefs are conducted fairly and transparently.
- Contract Administration_
- Facilitate contract execution and renewal, as appropriate.
- Coordinate vendor onboarding and offboarding.
- Monitor and manage compliance of existing agreements, ensuring vendor information & reporting is up to date.
- Collect, organize and advise on warranty information and claims.
- Support ongoing vendor engagement following contract award, requesting and processing quotations, facilitating purchase orders and contract amendments, as required.
- Monitor overall vendor performance and work volume, recommending changes as appropriate.

**Qualifications**:

- Experience in an administrative or procurement role, preferably in the real estate or property management field.
- Administrative Diploma or Certificate is preferred.
- Understanding of the Residential Tenancy Act.
- Proven professionalism, initiative and adaptability in a fast paced environment.
- Proficient in Google Workspace products (Gmail, Drive, Docs, Sheets, Slides, Forms, etc).
- A valid driver’s license and access to a reliable vehicle with business use insurance.
- Successful applicants will be required to submit a satisfactory Police Information Check.
- Minimum of 5 year adminis