Administrative Assistant

7 days ago

Regina, Canada PTI Transformers Inc. Full time

**THE OPPORTUNITY AWAITS YOU**

As an Administrative Assistant supporting the Operations team, you will be responsible to proactively assist in the preparation of documents and records to support the timely and accurate procurement of materials for projects, production, and the organization. Administrative functions include computer data entry into various software systems such as SAP, Filemaker, telephone, E-Mail, and the coordination and maintenance of various documents and programs.

**WHAT YOU WILL DO**
- Provide prompt and accurate data entry of purchase orders into the database software (SAP) and any other applicable internal databases.
- Assisting in the implementation and maintenance of purchasing programs by providing administrative support such as photocopying, creating/completing documents, and updating when necessary.
- Assist the purchasing team with creating purchase orders based on materials purchased in SAP.
- Receiving the receipt of goods into SAP from packing slips.
- Reviewing outstanding invoices and kickbacks.
- Assist the purchasing team with a variety of tasks related to inventory management such as identifying inventory discrepancies, package count and re-ordering of inventory when required.
- Performing other duties as allocated.

**WHAT IT TAKES**
- Diploma or certificate in Office Administration; a combination of education and experience in a related field may be considered.
- 6+ months of experience in an office environment.
- Knowledge of office management systems and procedures.
- Working knowledge of office equipment, like printers, scanners, mail, etc.
- Demonstrated experience working with various databases; experience with SAP would be considered an asset.
- Proficient in MS Office Suite, E-Mail, and Teams.
- Excellent time management skills and the ability to prioritize work.
- Attention to detail and problem-solving skills.
- Excellent written and verbal communication skills.
- Strong organizational skills with the ability to multi-task.
- Must be able to obtain and maintain a satisfactory Criminal Record Check for the duration of employment.

**ABOUT PTI**

PTI is a leading innovator of transformer technology with expertise in design, manufacturing, delivery, servicing, and repair of small, medium, and large power transformers, using innovative, sustainable, and custom-built solutions that bring value and quality to our customers. Since its inception in 1989, PTI Transformers has grown to be the largest privately-owned Canadian manufacturer of electrical power and distribution transformers.

Today, we operate manufacturing facilities in Regina and Winnipeg, and a warehouse in Mississauga, with a combined workforce of over 300 employees. PTI is a Platinum member of the Canada’s Best Managed Companies, one of Saskatchewan’s Top 100 businesses and are ISO-9001 certified.

**Benefits**:

- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- RRSP match
- Vision care

Schedule:

- Monday to Friday

Supplemental pay types:

- Bonus pay
- Overtime pay

Application question(s):

- Are you able to provide a satisfactory Criminal Record Check?

**Education**:

- Secondary School (preferred)

**Experience**:

- Administrative: 1 year (preferred)

Work Location: In person

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