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Administrative Assistant

2 weeks ago

Regina, Canada Prairie Psychology Services Full time

We are hiring a full-time **Administrative Assistant **for our psychology clinic. This role will report to the Clinic Manager. **Prairie Psychology Services** provides expert individual, family, and couples therapy backed by science. Our mission is to provide quality, evidence-based assessment, and treatment services in a compassionate, confidential, and effective manner.

**Who you are**:

- Two-years experience in a customer service or administrative role, especially in a clinic or office environment.
- Trustworthy and discreet about confidential information
- Ability to work collectively
- Organized and work under tight timeframes
- Polite, thoughtful, kind and conscientious
- Excellent communication skills both written and spoken

**Responsibilities**:

- Provides administrative and office support to clinic staff.
- Maintains staff schedules and manages client appointments, registrations, and cancellations.
- Provides reception services for clients for in-person visits, phone, and telehealth appointments.
- Ensures that office inventories, phone systems, computer systems and equipment inventories are maintained.
- Maintains confidential files and communications according to privacy and mental health standards and best practices. Handles highly sensitive information and maintains client confidentiality.
- Assists in the administration of day-to-day financial activities on behalf of the clinic, including invoicing and collection.
- Assist with the preparation and distribution of clinic reports and correspondence.

We thank all applicants for their interests: Only those under consideration will be contacted.

Pay: From $18.00 per hour

**Benefits**:

- Dental care
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- RRSP match
- Vision care

Schedule:

- 8 hour shift
- Day shift
- Evening shift
- Monday to Friday
- Weekends as needed

Work Location: In person