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Administrative Assistant
2 weeks ago
Are you a highly organized, detail-oriented administrative professional ready to be the backbone of a dynamic regional operations team? We are seeking a dedicated Administrative Assistant II, the primary focus of this position is to provide daily administrative support to the various functional groups in the Regional Services department. This includes office and fleet management, processing purchase orders and invoices, record entry and retention for all H&S, Technical, and Emergency Response training and Operator Qualification records, some support to the Regina PLM crew, various administrative duties as required as well as collaborating with other administrative staff in all of Prairie Region.Title: Administrative Assistant IILocation: Regina, SKStart: January 5th, 2026Duration: 6-month initial contractHours - 40-hr week. Latest start time is 8am.Work Type: This is a Monday - Friday, in office position. No hybrid schedule.AdvantagesLong term contractPossibility of ExtensionOpportunity to gain valuable experience in the energy sectorPayrate: $23.30/hResponsibilities• Perform general administrative duties in support of approximately 40 team members.• Coordination with company Workplace Services and Building Property Management to manage building maintenance needs and visiting 3rd party vendors.• Supports the functional groups in the Regional Services department with facility and catering bookings for various meetings and training courses• Act on behalf of the department in dispensing routine administrative information and answering general administrative inquiries.• Creation of work orders and invoice coding for vendors and third-party service providers.• Entry and retention of all training and Operator Qualification records.• Preparing and submitting of personal expense reports.• Management of department email distribution groups.• Onboarding and Offboarding of staff members, including arranging office moves, building access credentials and IT systems access.• Assist staff with navigation and troubleshooting of company systems (Workday, Oracle Cloud, eLink, etc)• Receive, handle and distribute departmental mail.• Order and maintain inventory of department office supplies, kitchen supplies, and coffee supplies.• Supporting Fire Wardens in completing corrective actions identified by regular administrative office Safety Audits.• Support Fleet Management including monthly mileage tracking, completing vehicle registrations, working with Fleet on ordering and upfitting of new vehicles and decommissioning of existing vehicles• Provide support for on-call scheduling for Prairie Region• Other related duties as assignedScope/DimensionsRole mainly provides support to the Regional Services department, however, will be assigned responsibilities by the Director of Prairie Region Operations or Manager of Regional Services. Will work independently but will have certain tasks that require feedback from several members of the team.QualificationsKNOWLEDGE, SKILLS, & ABILITIES• Grade 12 diploma with a minimum of 3 years' experience in an administrative position• Strong experience with office productivity software (Microsoft Office) including word processing and spreadsheets. Specifically working with medium sets of data, graph generation and Pivot Tables.• Adept computer skills• Must have solid communication and organizational skills as well as a high attention to detail• Enjoys and is willing to take on new responsibilities and duties• Ability to manage a variety of tasks and adjust priorities as requiredPreferred:• Oracle and/or Workday experience would be an assetSummaryIf this role sounds like a good fit for you, please APPLY ONLINE at www.randstad.caRandstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process.
