Administrative Assistant

11 hours ago

Regina, Saskatchewan, Canada Saskatchewan Health Authority Full time
Description

Position #:

Expected Start Date: February 02, 2026

Union: OOS

Facility: Regina Centre Crossing

City/Town: Regina

Department: Academic Health Sciences - Family Medicine Unit

Type: Full-time regular

FTE: 1

Shift Information: Days

Hours of Work: 37.5HRS/WK; 7.5HR SHIFTS

Relief: No

Float: No

Field Hours: No

Salary or Pay Band: As per Terms and Conditions of Employment

Travel Required: No

Job Description

The Administrative Assistant is directly accountable to the Manager to provide confidential administrative support, along with coordinating the day-to-day office functions of the Family Medicine Unit.  This includes assistance in developing & maintaining staff schedules, vacation, leave requests, making time corrections within AIMS and VIP systems.  The position will be responsible for supply purchasing for the unit via AIMS My Connection system and interacting with SHA procurement. The incumbent works closely/ cooperatively with the Manager, FMU, to assist in accomplishing objectives.  The incumbent coordinates workflow with other admin. support staff within the Academic Health Sciences and Learner Placement portfolio and in their absences, may provide support services as requested. These assignments are completed with a high degree of accuracy in an efficient & effective manner.  The position ensures any inquiries, complaints and concerns are directed to the appropriate department. 

Human Resources Exemption: No

Qualifications - Education

  • Certificate/Diploma from a recognized Business Administration or Office Administration program;
  • Medical Terminology is an asset in the performance of duties;

Experience

Two years (24 months) significant demonstrated administrative experience in a health care organization with progressively increased levels of responsibility.

Knowledge, Skills & Abilities

  • Contributes to good public and internal relations through a high level of professionalism, tact and courtesy with outside callers and with other SHA Departments
  • Produce quality work of sufficient volume through organization and prioritization of an often unpredictable and dynamic workload.
  • Maintains and disseminates information in a discreet, sensitive and confidential manner.
  • Attends committee meetings as required, compiles agendas, takes/transcribes  minutes, distribution of meeting information and does any follow-up required after the meetings
  • Takes the initiative to streamline processes and improve efficiencies (financial, time, operations) with approval from Manager
  • Meet time-sensitive deadlines
  • Maintain a high level of integrity and confidentiality
  • Develop effective communication and information systems
  • Be proficient in a number of computerized applications, including word processing, spreadsheets, database administration, Power Point presentations and email

Other Information

  • For more information on the city of Regina please visit
  • Related education, experience, board cert/eligibility may be considered
  • Must be available Monday and Friday day shifts
  • Valid driver's license, where required

  • Administrative Assistant

    7 days ago

    Regina, Saskatchewan, Canada Nicholas Robinson Criminal Lawyer Full time

    Administrative AssistantFull-Time Administrative Assistant needed for criminal law practice. You are an individual who has excellent organizational skills, is reliable and doesn't require constant oversight. Tasks will include preparation of court documents, research, managing the lawyers schedule (including booking flights and maintaining lawyers diary,...

  • Administrative Assistant

    4 days ago

    Regina, Saskatchewan, Canada Government of Saskatchewan Full time

    Administrative Assistant - ADM026041Employment Type: Permanent Full-timeLocation(s): SK-Rgna-ReginaMinistry: 073 Corrections Policing and Public SafetySalary Range: $24.079-$30.174 HourlyGrade: SGEU.05.The Ministry of Corrections, Policing and Public Safety, Regina Correctional Centre, is seeking a highly organized, motivated individual to provide a wide...

  • Administrative Assistant

    17 hours ago

    Regina, Saskatchewan, Canada Government of Saskatchewan Full time

    Administrative Assistant - ADM026185Employment Type: Non-Perm Out-of-ScopeLocation(s): SK-Rgna-ReginaMinistry: 003 JusticeSalary Range: $4,605 - $5,991 MonthlyGrade: MCP.02.The Dispute Resolution Office, Ministry of Justice and Attorney General, is looking for a highly motivated, well organized, energetic and focused individual to provide direct support to...

  • Administrative Assistant

    1 week ago

    Regina, Saskatchewan, Canada Family Plumbing and Heating Full time

    Family Plumbing and Heating is looking to add to the team We are in search of an Administrative Assistant for our Regina location.We are seeking a friendly, organized, and dependable Administrative Assistant to serve as the first point of contact for our customers. This role is ideal for someone who enjoys working in a fast-paced office environment and has...

  • Administrative Assistant

    3 days ago

    Regina, Saskatchewan, Canada HealthCareersInSask Full time

    Position #: Expected Start Date: February 02, 2026Union: OOSFacility: Regina Centre CrossingCity/Town: ReginaDepartment: Academic Health Sciences - Family Medicine UnitType: Full-time regularFTE: 1Shift Information: DaysHours of Work: 37.5HRS/WK; 7.5HR SHIFTSRelief: NoFloat: NoField Hours: NoSalary or Pay Band: As per Terms and Conditions of EmploymentTravel...

  • Administrative Assistant

    1 week ago

    Regina, Saskatchewan, Canada SaskTel Full time

    At SaskTel, we don't just think big – we innovate and lead the way We enrich everyday life. We empower people, organizations and communities to reach their full potential. If you're passionate, driven, and ready to make a difference, join our dynamic team and be part of something truly transformative*Administrative Assistant (Regulatory...

  • Administrative Assistant

    10 hours ago

    Regina, Saskatchewan, Canada Harvard Developments Full time

    Harvard Developmentshas an immediate opening for anAdministrative Assistantto join its office administration team based inRegina. The successful candidate will provide office and administrative support with a focus on superior customer service, as well as have an aptitude for and enjoy working with numbers. Previous property management experience in...

  • Administrative Assistant

    6 days ago

    Regina, Saskatchewan, Canada Saskatchewan Health Authority Full time

    DescriptionPosition #: V33215Expected Start Date: February 17, 2026Union: OOSFacility: Saskatchewan Health AuthorityCity/Town: ReginaDepartment: Workforce Planning & Employment Strategies, ReginaType: Full-time temporaryExpected Up to Date: December 31, 2026FTE: 1Shift Information: DaysHours of Work: 5 shifts of 7.5 hours per 1 weekRelief: NoFloat: NoField...

  • General Administration Assistant

    6 days ago

    Regina, Saskatchewan, Canada Dr. Rachel Asiniwasis Medical Prof. Corp. Full time

    General Administrative Assistant Job Opportunity (Full-Time): Dermatology AdministrationJob Summary:Origins Dermatology Centre is a busy, dermatologist-led clinic with a focus on medical dermatology, research, and clinical trials. We are looking for a general administrative assistant to join our team. This position will require cross-coverage within clinical...

  • Administrative Assistant

    1 week ago

    Regina, Saskatchewan, Canada CIMA+ Full time

    Welcome to a place where people are at the heart of everything we do.Welcome to people with an inspiring vision and who seek stimulating challenges. At CIMA+, you'll find a place where you'll have many opportunities to learn and develop while working on engaging projects.We are a firm 100% owned by its employees and we value a collaborative and...