Office Administration Coordinator

**Date**:Sep 2, 2025 **Location**: Waterloo, CA **Company**:Wilfrid Laurier University **Department**: Faculty of Arts **Job Type**: Continuing **Full-time/Part-time**: Full Time (>=1249 hrs/year) **Campus**: Waterloo **Reports to**:Administrative Manager, Faculty of Arts **Employee Group**: WLUSA **Application Deadline**:September 8th 2025 **Requisition ID**:10193 Wilfrid Laurier University is a leading multi-campus university that excels at educating with purpose. Through its exceptional employees, students, researchers, leaders, and educators, Laurier has built a reputation as a world-class institution known for its rich student experience, academic excellence, and global impact. With a commitment to Indigenization and commitment to equity, diversity, inclusion, Laurier’s thriving community has a place for everyone. Laurier has more than 21,000 students and 2,100 faculty and staff across campuses in Waterloo and Brantford, as well locations in Kitchener and Milton. The university is committed to providing an inclusive workplace, a flexible work policy and employing a workforce that is reflective of local and national demographics. Laurier's Waterloo, Kitchener, and Brantford campuses are located on the shared traditional territory of the Neutral, Anishnaabe, and Haudenosaunee peoples. This land is part of the Dish with One Spoon Treaty between the Haudenosaunee and Anishnaabe peoples and symbolizes the agreement to share, protect our resources, and not to engage in conflict. Laurier's Milton campus is located on the traditional territory of the Mississaugas of the Credit, and part of the Nanfan Treaty of 1701 between the British Crown and the Haudenosaunee Confederacy. ***Position Summary**: At Laurier, we are a community. It’s what brings our students here and what keeps our people here. As an educational institution, we inspire lives of leadership and purpose in our student community. As an employer, we seek, foster and value the same qualities of leadership and purpose in our employee community. We currently have an opportunity for you to join the Laurier community as an Office Administration Coordinator within the Department of History and Ancient Studies. Reporting to the Administrative Manager, Faculty of Arts and with daily direction and oversight from the Department Chair(s), the Office Administration Coordinator is accountable for the overall efficient administrative functioning of the Department. They provide comprehensive administrative support to the Department Chair, the Undergraduate and Graduate Officers, full-time faculty members and contract teaching faculty (CTF), and staff, working with a high degree of independence. They also regularly liaise with the Tri-University History Graduate Program representatives. The Office Administration Coordinator ensures that the department meets key deadlines throughout the year and provides organizational leadership and support for departmental events. The incumbent routinely acts as the Department’s contact on administrative policy and organizational matters and must be an informed and professional representative of the Departments. The incumbent works regularly with confidential information therefore the position requires discretion and good judgment. The incumbent works both independently and co-operatively with other staff both in the department and in the Faculty of Arts. ***: **Accountabilities**: **Chair Support** - Advises the Chair on administrative needs and processes; organizes and prioritizes work to ensure meeting institutional deadlines, requiring sound knowledge of WLUFA Full-and Part-time Collective Agreements, institutional governance timelines and academic calendars; - Provides information and assists Chair with coordination of annual course build, liaising with Enrolment Services to ensure program, scheduling and enrolment needs are met; - Monitors course registrations, updates filters, and enrollment limits as required for registration purposes; - Monitors and accesses enrolment data for classes, tutorials and labs, providing value added updates to the Department Chair; - Conducts overrides as instructed by the Chair and/or Undergraduate Officer; - Assists the Chair in preparation of curriculum change proposals; - Assists with departmental cyclical reviews, gathers and collates data; - Assists with coordination of key deliverables including faculty workload and CTF contracts, requiring knowledge of Banner, Loris and Career Portal; - Supports Tenure and Promotion Committee (TPC); arranges room bookings, requests Official Files, and provides other support as needed; - Coordinates the CTF hiring process in consultation with the Chair; includes posting of CTF positions, scheduling Part-Time Appointment Committee (PTAC) meetings, supplying committee with Official Files and seniority information, and generating contracts while ensuring timelines and policies set out in WLUFA Part-time Collective Agreement are met; coordin