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Office Coordinator
2 weeks ago
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Learn more about our recruitment process.
**Job Requisition ID**:
2025-00643
**Time Type**:
Part time
**Employee Group**:
Staff
**Job Category**:
Administrative Support
**Employment Type**:
Permanent
**Department**:
Graduate Student Association
**Hiring Range**:
$46,014.56 - $57,518.20
**Posting Information**:
This is a part-time role working 24 hours a week.
The internal posting deadline is October 10, 2025 at 11:59am.
- **Primary Purpose**
The primary purpose of this position is to support the GSA
administrative requirements. Notable responsibilities include human resources, payroll, administration of essential services, documentation management and office management.
**Key Accountabilities**
**Administrative Support**
- Be the primary point of contact for students for GSA services (Health and Dental, Legal Care, GRT etc.)
- Support students and direct them to the proper areas of the university
- Conduct the GRT UPass Opt In and Opt Out process at the beginning of each term
- Manage room booking system on Skedda for Grad Lounge and Board Room
- Coordinate Tax Aid clinic every March/April
- Assist with termly Orientation events for new graduate students
- Perform periodic updates to the GSA website regarding offered services
- Take minutes for internal meetings within the GSA
- Support student leaders in preparing for events like purchasing items and setting up the event
- Other duties as assigned by the General Manager and/or GSA President
**Human Resources**
- Support GSA payroll requirement
- Coordinate hiring process for casual GSA staff
- Process casual staff hiring, termination and Workday management
- Manage Sharepoint site organization, document naming convention and permissions
- Other duties as assigned by the General Manager and/or GSA President
**Office Management**
- Hold office hours Monday to Thursday, 9:30 AM - 3:30 PM
- Greeting all visitors to the GSA office in a cordial and professional manner
- Support general office administration responsibilities including but not limited to office supply management and keeping the physical space clean
- Manage the GSA Grad Lounge and Board Room - Ensuring it is being used appropriately and the space is kept clean
- Manager software platforms that are used within the GSA
- Other duties as assigned by the General Manager and/or GSA President
**Required Qualifications**
**Education**
- College Diploma in Office Administration or a related discipline
- Equivalent combination of education and/or experience will be considered
**Experience**
- Minimum 2 years' experience in general office reception role
- Experience with HR platforms such as Workday or other equivalent platforms are an asset
- Demonstrates experience with the following:
- Performing general office duties
- Client services
**Knowledge/Skills/Abilities**
- Excellent written and verbal communication skills
- Excellent interpersonal and relationship building skills
- Excellent customer service skills
- Electronic workplace skills (e.g., Microsoft Office, Presentation Software, Graphics software, SharePoint, Microsoft Teams, Sharepoint, Google Drive, etc.)
- Website skills (e.g., WordPress, etc.)
- Working knowledge of preparing reports and summaries of statistical data.
**Equity Statement**
The University of Waterloo acknowledges that much of our work takes place on the traditional territory of the Neutral, Anishinaabeg, and Haudenosaunee peoples. Our main campus is situated on the Haldimand Tract, the land granted to the Six Nations that includes six miles on each side of the Grand River. Our active work toward reconciliation takes place across our campuses through research, learning, teaching, and community building, and is coordinated within the Office of Indigenous Relations.
