Administrative Coordinator
3 days ago
**Key Responsibilities**:
- Coordinate and schedule relief shifts for pharmacists, ensuring all shifts are staffed promptly and efficiently.
- Prepare and send invoices accurately and on time.
- Maintain and organize Excel spreadsheets for tracking schedules, payments, and client information.
- Answer incoming calls, providing support and resolving issues promptly.
- Ensure seamless communication between contractors and clients.
- Monitor and follow up on outstanding payments or scheduling conflicts.
- Stay on top of all tasks, ensuring deadlines are met and no details are overlooked.
**Qualifications**:
- Strong organizational and multitasking skills, with the ability to handle multiple priorities efficiently.
- Excellent verbal and written communication abilities to interact professionally with clients and team members.
- Proficiency in Microsoft Excel, office software, and other productivity tools.
- A sharp memory and excellent attention to detail, ensuring accuracy in scheduling, invoicing, and documentation.
- Proven ability to manage and prioritize tasks effectively under pressure while meeting deadlines.
- Experience in staffing, scheduling, or administrative roles is a significant asset.
- Negotiation skills with a customer-focused mindset to resolve issues and build strong relationships.
- Ability to type 60+ words per minute with high accuracy, ensuring efficiency in administrative tasks.
- Critical thinking and analytical skills to quickly solve problems, coordinate shifts, and manage unexpected challenges.
- Quick-witted and adaptable, with the ability to make sound decisions independently and navigate dynamic situations effectively.
Expected hours: 32 - 40 per week
Additional pay:
- Bonus pay
**Benefits**:
- Casual dress
- Company events
- Flexible schedule
- Work from home
Flexible language requirement:
- French not required
Schedule:
- Day shift
- Evening shift
- On call
- Weekends as needed
Ability to commute/relocate:
- Edmonton, AB: reliably commute or plan to relocate before starting work (required)
**Education**:
- Secondary School (required)
**Experience**:
- Administrative experience: 1 year (required)
**Language**:
- English (required)
**Location**:
- Edmonton, AB (required)
Work Location: In person
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