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Administrative Coordinator

2 weeks ago

Edmonton, Canada Amnor Group Full time

**Administrative Coordinator**

**Amnor Group**

Commercial Real Estate Development
Full-time

**Position Overview**

**Key Responsibilities**

**General Administration**
- Provide administrative support to senior leadership and project teams.
- Maintain company records, legal files, and confidential documents.
- Coordinate communication between departments, clients, and stakeholders.
- Support the accounting department with invoice processing, expense tracking, and documentation.

**Legal & Conveyancing Oversight**
- Coordinate with external legal counsel on real estate transactions, disputes, and corporate matters.
- Manage conveyancing processes with lawyers, realtors, and buyers/sellers.

**Property Management**
- Schedule and coordinate property maintenance and inspections. Be hands-on at the property to understand the problem and coordinate appropriate maintenance personnel.
- Collect and assess contractor quotes for repairs and renovations. Track, review, and file property reports on an ongoing basis.
- Oversee day-to-day property management tasks including tenant notifications and service requests.

**Insurance Administration**
- Liaise with the insurance broker to manage policies for:

- Company-owned properties
- Commercial vehicles
- Equipment rentals
- Maintain accurate insurance records and ensure timely renewals and updates. Arrange for insurance certificates for Lenders, contractors, and equipment rentals.

**Sales Assistance**
- Support sales efforts by preparing lease agreements, amendments, and sales documentation.
- Track deposit payments, maintain organized records, and ensure all transaction steps are completed.
- Work closely with realtors, legal professionals, and clients throughout the transaction process.

**Marketing Coordination (International)**
- Communicate with overseas marketing teams to provide up-to-date property information.
- Take high-quality photographs of properties for marketing and listing purposes.
- Assist in assembling marketing packages and responding to inquiries from international partners.

**Qualifications**
- Minimum 3-5 years of experience in administration.
- Post-secondary education in business administration, real estate, or a related field is an asset.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and document management tools.
- Excellent organizational, communication, and multitasking skills.
- Ability to handle sensitive information with discretion and integrity.

**Job Types**: Full-time, Permanent

Pay: $25,000.00-$37,500.00 per year

**Benefits**:

- Extended health care
- Paid time off

Schedule:

- Monday to Friday

**Language**:

- Punjabi (preferred)

Work Location: In person