Funding Administrator

**Job Information**

Job Requisition ID: 67015
Ministry: Education
Location: Edmonton
Full or Part-Time: Full Time
Hours of Work: 36.25 hours per week
Permanent/Temporary: Permanent
Scope: Open Competition
Closing Date: February 19, 2025
Classification: Administration 1

**Salary**: $2119.66 to $2757.39 bi-weekly ($55,323 - $71,967/year)

**Role Responsibilities**:
The Funding Administrator contributes to the maintenance of financial and statistical records and records of expenditures for various grants, as well as the annual set-up and maintenance of large and complex computer systems. These systems are designed to:

- Determine funding eligibility and report information back to school authorities (Funding Events System - FES).
- Check approvals for private schools and private Early Childhood Services (ECS) operators (Provincial Education Directory - PED).
- Calculate payment amounts (School Authority Funding and Revenue System - SAFRS).
- Produce regular payments to school authorities (1GX); and Ensure system data is correct for school authorities and Ministry reporting purposes.Reporting to the Manager, Payments and Systems, this position is assigned special projects and initiatives that contribute to the achievement of the School Finance mandate and goals. All work is performed within the parameters of relevant legislation, regulations, plans, and policies, as well as in accordance with Generally Accepted Accounting Principles (GAAP), Public Sector Accounting Standards (PSAS), the Ministry funding framework, and Ministry procedures.

**Role Responsibilities Continued**:
The responsibilities of the role are as below:

- Interprets and applies requirements, conditions, and funding formulas contained in the Funding Manual for School Authorities to electronic and manual submissions from school authorities to ensure accuracy and determine reasonableness of submissions.
- Processes budgeted and final claims for funding, reviewing documentation to ensure necessary approvals and agreements are in place prior to processing payments.
- Allocates and makes payments to school authorities as outlined in the Funding Manual for School Authorities.
- Reviews and verifies accuracy of system-generated information prior to generating payments (including checking variables and parameters by school authority) to determine appropriateness of information transfer from FES to SAFRS; liaises with Quality Assurance Officer to resolve issues and problems.
- Performs risk assessments during payment cycles, reviewing payments to individual school authorities and specific programs to verify reasonableness and appropriateness of funding by recipient and program; researches identified “risk” situations, determines reasonableness of identified situations, and approves or highlights for review by the Manager, Payments and Systems; develops potential explanations and/or solutions for consideration by the supervisor and brings system-related issues to the attention of the Quality Assurance Officer for resolution.
- Interprets Alberta Education's policies and rules pertaining to the Funding Manual for School Authorities and provides general financial information to representatives of school authorities.
- Consults with representatives of school authorities and the Ministry to verify and reconcile funding, enrolments, and completed course credits.
- Serves as primary contact for information and assistance for full range of funding available to school authorities and related funding allocation criteria and systems (e.g. FES, SAFRS, 1GX), resolving questions and concerns or referring to appropriate area.
- Serves as resource and secondary check to ensure accurate implementation of new school year data in FES and SAFRS, including testing of parameters and funding formulas.
- Initiates vendor set-up and maintenance for SAFRS and 1GX systems to ensure recipients are properly set-up and maintained in the funding systems to receive payment from Alberta Education.
- Provides senior management with decision and information support by researching, compiling, and developing information, summaries, and presentation materials; provides reports and extracts information relating to school authority funding, fiscal and school year expenditures, and fiscal and school year forecasting, including related explanations, solutions, and recommendations as required.
- Develops draft responses to action requests and provides input to correspondence and briefings.
- Participates in internal and external committees and working groups, communicating branch requirements and perspectives as required.
- Supports School Finance branch managers in dealing with queries from the Auditor General's office regarding process and controls; communicates and demonstrates system controls with Auditor General's office as required. Takes lead role in various special projects and initiatives as assigned; projects can include specific data analysis for emerging program reviews or initia