Executive Coordinator

**Position Summary**

**Who we are.**

The Cheam First Nation is a member of the Sto:lo Tribal Council. Our band is located in the Fraser Valley near the town of Chilliwack and approximately 100 kilometers east of Vancouver.

The Cheam people traditionally speak the Upriver dialect of Halkomelem, which is one of the Salishan family of languages.

Cheam First Nation has 580 registered members living on and off reserve. The Band is governed by a chief and five councilors, all of whom are elected by band members for a two-year term.

**Why work for us**

Working for a First Nation community is deeply rewarding and impactful experience for several reasons some of which include:
**Cultural Enrichment**: working for a Nation offers a unique opportunity to learn about and immerse oneself in rich cultural traditions, languages, and practices. This cultural exchange can be both educational and transformative.

**Community Impact**: Most role within our nation addresses local needs and drives positive impactful change. This could involve working on projects related to health, education, economic development, or environmental stewardship, providing a chance to make a meaningful difference within the community.

**Advancing Reconciliation**: Working within a Nation is a way to contribute to broader efforts of reconciliation and justice, helping to address historical and ongoing inequalities, advocating, and supporting the empowerment of Indigenous peoples.

**Personal Growth**: Working in a Nation can be a powerful way to develop personal skills and perspectives. The experience often requires adaptability, resilience, and cultural sensitivity, which can enhance one's professional and personal growth.

**Competitive Starting wage**:We offer a competitive starting wage based on education, skills, and experience.

**Benefit Coverage**:Our benefit package consists of extended health, dental, life insurance, long term disability, an employee assistance program, 5.5% RPP match and much more**.**

**Company and Community Events**:We host a wide range of company and community events throughout the year and encourage employees to participate in such events.

**Holiday Closure**:All employees receive paid time off during the holiday in addition to their vacation and statutory holiday entitlement.

**Key Responsibilities**
- Provide administrative support to the Executive Director and Director of Operations.
- Manage calendars, schedule meetings, and coordinate travel arrangements as needed.
- Organize and prepare agendas for meetings, ensuring all necessary materials are distributed in advance.
- Attend meetings, take minutes, and follow up on action items.
- Prepare and organize reports, presentations, and correspondence.
- Assist in the planning and execution of meetings, events, etc.
- Handle sensitive and confidential information with discretion.
- Maintain organized files and records, ensuring easy access to important documents while safeguarding confidentiality.
- Assist in the preparation and submission of reports and documentation required by funders and stakeholders.
- Maintain and organize confidential files and documentation.
- Serve as a liaison between the executive office and other departments, as well as external stakeholders.
- Assist in the planning and execution of special projects and initiatives.
- Track project timelines and deliverables, providing updates to the executive as needed.
- Foster a positive and professional environment within the executive office.
- Assist the Executive Director and Director of Operations with various administrative tasks as required.
- Work closely with other administrative staff to ensure cohesive operations across all Executives Assistants/Coordinators
- Assist executives in prioritizing and keeping them on track with various deadline and urgent matters.
- Other duties and responsibilities as required.

**Qualifications, Skills, and Experience**
- Grade 12 or post-secondary with 4 years of experience in a similar role
- Proven experience as an executive assistant or in a similar administrative role.
- Exceptional organizational and time management skills, with the ability to prioritize tasks effectively.
- Strong written and verbal communication skills.
- Proficient in Microsoft Office Suite and project management tools.
- Knowledge of Indigenous communities and cultural protocols is an asset.
- Ability to handle sensitive information with discretion and integrity.
- A proactive, solution-oriented mindset with a commitment to teamwork and collaboration.
- Flexible with the ability to handle multiple priorities.

**How to Apply**

Pay: $53,533.57-$68,841.76 per year

**Benefits**:

- Casual dress
- Company events
- Company pension
- Dental care
- Employee assistance program
- Extended health care
- Life insurance
- On-site parking

Schedule:

- Monday to Friday

**Education**:

- Secondary School (preferred)

Work Location: In person