Executive Coordinator

**Key Responsibilities**
- Provide administrative support to the Executive Team
- Manage calendars, schedule meetings, and coordinate travel arrangements as needed.
- Organize and prepare agendas for meetings, ensuring all necessary materials are distributed in advance.
- Prepare and organize reports, presentations, and correspondence.
- Assist in the planning and execution of meetings, events, etc.
- Attend meetings, draft meeting Agendas, transcribe and create meeting minutes, and follow up on action items.
- Handle sensitive and confidential information with discretion.
- Maintain organized files and records, ensuring easy access to important documents while safeguarding confidentiality.
- Assist in the preparation and submission of reports and documentation required by funders and stakeholders.
- Maintain and organize confidential files and documentation.
- Serve as a liaison between the executive office and other departments, as well as external stakeholders.
- Assist in the planning and execution of special projects and initiatives.
- Track project timelines and deliverables, providing updates to the executive as needed.
- Foster a positive and professional environment within the executive office.
- Assist the Executive Team with various administrative tasks as required.
- Work closely with other administrative staff to ensure cohesive operations across all Executives Assistants/Coordinators
- Assist executives in prioritizing and keeping them on track with various deadline and urgent matters.
- Other duties and responsibilities as required.

**Qualifications, Skills, and Experience**
- Grade 12 or post-secondary with 4 years of experience in a similar role along with knowledge of First Nations governance and culture.
- Exceptional organizational and time management skills, with the ability to prioritize tasks effectively.
- Strong written and verbal communication skills with Ability to handle sensitive information with discretion and integrity.
- Proficient in Microsoft Office Suite and project management tools.
- Knowledge of Sto:lo cultural protocols is an asset.
- A proactive, solution-oriented mindset with a commitment to teamwork and collaboration.
- Flexible with the ability to handle multiple prioritises.

**How to Apply**

As an Indigenous organization, preference will be given to qualified Indigenous applicants (First Nations, Métis, and Inuit).

Pay: $65,000.00-$70,000.00 per year

**Benefits**:

- Dental care
- Extended health care
- On-site parking

Schedule:

- Monday to Friday

Work Location: In person