Events Coordinator

**Position Summary**

The Events Coordinator will be responsible for overseeing all aspects of event planning, coordination, and execution within the Cheam First Nation. This individual will work closely with the community, leadership, and external vendors to ensure events are culturally relevant, well-organized, and aligned with the needs and interests of our community members.

**Who we are.**

The Cheam First Nation is a member of the Sto:lo Tribal Council. Our band is located in the Fraser Valley near the town of Chilliwack and approximately 100 kilometers east of Vancouver.

The Cheam people traditionally speak the Upriver dialect of Halkomelem, which is one of the Salishan family of languages.

Cheam First Nation has 580 registered members living on and off reserve. The Band is governed by a chief and five councillors, all of whom are elected by band members for a two-year term.

**Why work for us**

Working for a First Nation community is deeply rewarding and impactful experience for several reasons some of which include:
**Cultural Enrichment**: working for a Nation offers a unique opportunity to learn about and immerse oneself in rich cultural traditions, languages, and practices. This cultural exchange can be both educational and transformative.

**Community Impact**: Most role within our nation addresses local needs and drives positive impactful change. This could involve working on projects related to health, education, economic development, or environmental stewardship, providing a chance to make a meaningful difference within the community.

**Advancing Reconciliation**: Working within a Nation is a way to contribute to broader efforts of reconciliation and justice, helping to address historical and ongoing inequalities, advocating, and supporting the empowerment of Indigenous peoples.

**Personal Growth**: Working in a Nation can be a powerful way to develop personal skills and perspectives. The experience often requires adaptability, resilience, and cultural sensitivity, which can enhance one's professional and personal growth.

**Competitive Starting wage**:We offer a competitive starting wage based on education, skills, and experience.

**Benefit Coverage**:Our benefit package consists of extended health, dental, life insurance, long term disability, an employee assistance program, 5.5% RPP match and much more**.**

**Company and Community Events**:We host a wide range of company and community events throughout the year and encourage employees to participate in such events.

**Holiday Closure**:All employees receive paid time off during the holiday in addition to their vacation and statutory holiday entitlement.

**Duties and Responsibilities**
- Plan, organize, and execute a wide range of events, including cultural gatherings, meetings, community celebrations, workshops, and public outreach initiatives.
- Develop event timelines, budgets, and logístical plans, ensuring all events are carried out smoothly and efficiently.
- Coordinate with Cheam First Nation leadership, elders, community members, and other stakeholders to ensure events reflect community values and priorities.
- Secure venues, vendors, equipment, and materials required for events.
- Oversee event promotion, including designing marketing materials, social media outreach, and community notifications.
- Manage event registration, guest lists, and coordination with speakers, performers, and other participants.
- Supervise event staff and volunteers, ensuring clear communication and smooth event operations.
- Provide on-site event support to ensure all aspects of the event are executed as planned.
- Evaluate the success of each event through feedback and analysis to continually improve future events.
- Maintains detailed and accurate event files, e.g. exhibitor and participant databases.
- Follows up on community requests for documents.
- Prepares full reports on events organized, including information about obstacles and opportunities encountered.
- Ensures that event policies and procedures are followed.
- Ensures the overall client services delivery presents an exceptional customer service experience.
- Attends meetings as required.
- Performs other duties as necessary.

**Education, Skills, Ability, knowledge, and Experience**
- High School Diploma, G.E.D. or equivalent required
- At least 1-year experience coordinating special events.
- Excellent communication skills, including writing, proof reading skills, and speaking.
- Ability to manage multiple projects and work assignments from a variety of staff and volunteers.
- Excellent interpersonal skills both in person and by phone, with high professionalism.
- Ability to accomplish projects with little supervision.
- Fantastic customer service ethic and high expectations for quality.
- Proficient using the latest versions of Microsoft Word, Excel, and PowerPoint.
- Ability to prepare contracts and payment documents; monitor expenditures and financial variances; obtain cost q