Office Administrator/receptionist

1 week ago

Milton, Canada Fonseca & Fonseca Professional Corporation Full time

We are a small accounting firm located in Milton, Ontario. We have a full-time permanent position for a dedicated Office Administrator/ Receptionist with a positive “can do” attitude, excellent client service skills, exceptional interpersonal and communication skills, strong attention to detail.

Key Responsibilities & Duties:

- Provides administrative support to firm leadership to ensure efficient operation of office
- Welcomes clients, answer phone calls and schedules meetings
- Quality review (accuracy, completeness, appearance) of outgoing correspondence to ensure compliance with procedures and grammatical usage
- Open and distribute regular and electronic incoming mail and other material, coordinate the flow of information internally
- Ensure complete confidentiality when dealing with sensitive documents and issues
- Work closely with firm leadership to ensure tasks are completed, client documents are sent on time and priorities are met
- Completes billing tasks with direction from firm leadership
- Set up and maintain filing systems
- Responsible for inputting all invoices and payment details in Sage
- Assist with CRA related duties and communications
- Maintain a clean office environment
- Other administrative duties as assigned

Qualifications:

- Strong computer skills and ability to learn software programs
- Strong knowledge and experience in Microsoft Word, Excel, Outlook
- Can manage multiple tasks and deadlines
- Well organized, detail-oriented, and self-motivated with strong prioritizing and follow-up skills
- Proven editing and proof-reading skills
- Excellent verbal and written communication skills
- High level of energy and enthusiasm
- Ability to work independently and as part of a team
- Ability to work effectively in a deadline-driven environment
- Available to work overtime during busy season

We thank all applicants who apply, however, only those selected for an interview will be contacted.

**Job Types**: Full-time, Permanent

Pay: $45,000.00-$50,000.00 per year

Schedule:

- Monday to Friday

**Education**:

- Secondary School (preferred)

**Experience**:

- Administrative: 1 year (preferred)

**Language**:

- English (preferred)

Work Location: In person

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