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Volunteer Administrative/executive Assistant

2 weeks ago

Vancouver, Canada Latincouver Cultural and Business Society Full time

**Latincouver Cultural and Business Society** is a non-profit organization that brings together Latin Americans and Latin enthusiasts living in Vancouver to strengthen and celebrate the richness of our businesses and cultures. Our four pillars are:

- **Promoting Culture**: We promote cultural diffusion of Latin America in the Canadian context promoting and enriching bilateral cultural support.
- **Connecting Business**: We provide possibilities for Latino entrepreneurship with effective management, thus generating assertive business links in Canada.
- **Supporting Community**:We watch over a community in Latin America with cohesion and mutual support, giving rise to growth with firm roots.
- **Empowering People**:We generate growth possibilities and empowerment of enthusiastic Latin Americans seeking opportunities in Canada.

**Description**:
The Administrative/Executive Assistant ensures the efficient operation of the Latincouver office by assisting the Executive Director through different tasks related to Latincouver and office communications, following procedures and policies and monitoring administrative projects.

**Responsibilities**:

- Answers calls, organizes and schedules meetings and appointments
- Organizes and updates office database
- Maintains close communication with clients and contacts, ensuring updates, feedback and satisfaction
- Records minutes and submits minutes for approval
- Develops and maintains a filing system
- Orders office supplies and maintains an inventory (as needed)
- Organizes workspace and meeting guests of Latin Plaza hub
- Assists with the organization of special events from concept to completion

**Requirements and skills**:

- University or college graduation in Business Administration will be a plus
- 1+ year of experience with administrative tasks is a plus
- Advanced communication and presentation skills
- Ability to take responsibility and make independent decisions
- Ability to work cooperatively and to coordinate with a variety of individuals both within and outside the organization in a supportive and efficient team environment
- Cross-cultural competence and sensitivity
- Knowledge of Latin American culture and Spanish or Portuguese are an asset
- Proven ability to meet deadlines, work on multiple tasks and adapt to change
- Knowledge of Microsoft Word, Microsoft Excel, Google Drive

**Working hours**: 20 hours per week (3 months)

**Benefits**
- Expand your professional contacts through Latincouver's rich network
- Feedback on your learning progress
- Reference letter and LinkedIn recommendation upon completion of a minimum of three months of work
- Be part of a fun, professional staff team
- Join our events
- Learn new skills and have an opportunity to practice English

**Job Types**: Part-time, Internship / Co-op

**Benefits**:

- Casual dress
- Company events
- Paid time off

Work Location: In person