Executive Assistant

**Position: Executive Assistant**

**Reports To: Executive Vice President, Learning & Engagement**

**Contract Type: Indefinite, Full Time**

**Job Summary**
The Executive Assistant to the Executive Vice President, Learning & Engagement provides confidential and senior-level administrative support. In addition, this role will also provide ongoing support to CPA’s Education Foundation (CPAEF), Benevolent Fund (CPABF) and CPABC Chapters. The Executive Assistant will also be responsible for the general administrative support of the Division, including supporting leadership with their involvement on national committees, and assisting with ad-hoc projects.

**Key Responsibilities**:
**Executive Support to the EVP and Administrative Support to L&E Division (45%)**

**EVP Support**
- Track and coordinate assigned projects, providing regular status updates and follow-ups as required;
- Review and proofread reports for clarity, grammar, and presentation;
- Conduct research and compile information for special projects as requested;
- Provide divisional material to CPABC members and groups as required;
- Proactively manage reminders for key deadlines and deliverables across the Division;
- As time permits, provide confidential administrative support to the Learning & Engagement Division on an as needed basis, including:

- Arranging staff meetings, including catering, A/V setup, and minute-taking;
- Managing the Division’s credit card expenses and monthly reconciliation;
- Assisting with Division-requested surveys (e.g. Chapter, Member, Student, etc.);
- Coordinate national committee meetings and attend as assigned.

**CPA Education Foundation (CPAEF) and Benevolent Fund (CPABF) Administrative Support (35%)**
- Monitor the CPAEF inbox, answer inquiries and escalate issues as needed;
- Support the development, coordination and release of CPAEF and CPABF related communications (e.g. articles, social media posts, blogs, etc.);
- Schedule CPAEF and CPABF Board of Governors and/or Executive Committee meetings, prepare datasheets, build and distribute meeting packages, and take minutes;
- Support CPABC Academic Forum, distributing CPAEF news updates and surveys to solicit feedback on speaking topics and current trends;
- Create and distribute CPAEF award and rejection letters;
- Collect and store CPAEF donation receipts, and conduct preliminary evaluation new award, donation, and endowment requests;

**Member Engagement and Events Support (20%)**
- Assemble new member welcome packages monthly;
- Support ad hoc distribution of gifts to members/volunteers;
- Assist with the packing and delivery of event materials to venues or volunteers across the province;
- Collect confidentiality pledges from Chapter volunteers;
- Maintain and update swag inventory listings.

And other duties and responsibilities as assigned by the Executive Vice President, Learning & Engagement

**Key Requirements**:
**Knowledge and Experience**
- Post-Secondary qualification in Business, Administration or a related discipline; or equivalent experience;
- Five (5) to seven (7) years experience providing Senior Administrative Support, preferably to executive leadership;
- Experience supporting governance bodies such as Boards or Committees, including preparing meeting materials and coordinating logistics.

**Demonstrated Skills and Abilities**
- Intermediate to advanced proficiency with MS Office Suite (Word, PowerPoint, Excel, Outlook, SharePoint);
- Demonstrated ability to manage confidential and highly sensitive information and interactions with professionalism, diplomacy and tact;
- Prior experience in Board governance structures and interactions;
- Proficiency with digital tools for surveying and scheduling (e.g. Survey Monkey);
- Adept at managing multiple competing priorities;
- Excellent interpersonal skills and relationship-building skill;
- Strong written and verbal communication skills, including minute-taking and presentation preparation;
- Ability to work both collaboratively and independently within a team environment;
- Meticulous attention to detail, refined organizational and superior time management skills

**Preferred Knowledge, Experience, Skills and Abilities**
- Experience supporting C-suite or senior executives in a non-profit, education, or professional association environment preferred.
- Prior experience with governance protocols such as Roberts Rules of Order, Bourinot's Rules of Order, and/or Chatham House Rule
- Knowledge of FOIPPA (Freedom on Information and Privacy Protection Act) and CASL (Canadian Anti-spam Legislation) is an asset

**Why join our team?**CPABC offers an entrepreneurial environment with a competitive compensation package. At CPABC we live our core values:

- _ We Are Open_
- _We Work Together_
- _We Communicate_
- _We Improve Every Day_
- _We Are Professional_
- _We Laugh and Celebrate_

**_ About CPABC_**: