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Real Estate Administrative

2 weeks ago

Vancouver, Canada CoCalibrate Real Estate Solutions Full time

We are a team of top-producing real estate professionals dedicated to delivering exceptional service and results for clients. Our approach combines professionalism, collaboration, and creativity - All while maintaining a culture of excellence and integrity. As our business continues to grow, we are seeking a highly capable **Administrative & Operations Coordinator** to help us operate efficiently, support our team of Realtors, and elevate the client experience at every touchpoint.

**Bonus items that motivate and set us apart**:

- **_ Confidential_** hiring process**:

- Competitive wages
- Paid vacation
- Monday to Friday, 9 am-5 pm (with occasional evening and weekend work as needed)

**Compensation**:
$60,000 - $65,000+ yearly PLUS Bonus DOE

**Responsibilities**:

- ** CRM Management**: Maintain and update client databases to ensure accurate and timely communication and follow-up
- ** Transaction Coordination**: Manage workflows and timelines for listings and purchases from start to finish
- ** Client Communication**: Act as the primary point of contact, providing consistent and professional updates throughout the buying or selling process
- ** Buyer Tour Coordination**: Organize and schedule property showings based on client preferences and availability
- ** Marketing Preparation**: Assist with creating and coordinating listing materials, brochures, and promotional content
- ** Social Media & Website Management**: Oversee content creation, posting, and engagement to maintain a strong online brand presence
- ** Event Planning**: Plan and execute client appreciation events, open houses, and team functions from concept to completion

**Qualifications**:

- Demonstrates ability to complete detailed work efficiently and accurately
- Skilled in prioritizing and managing multiple responsibilities
- ** Holds a valid BC driver’s license and has a reliable vehicle**:

- Thrives in a dynamic environment; willing to take on any task, big or small
- Driven to continuously improve client experiences and internal processes (“How can I make things better?” mindset)
- Flexible schedule; available to work weekends and evenings as needed
- Strong interpersonal and written communication skills

**About Company**
CoCalibrate is an innovative solutions provider dedicated to matching top Executive Assistants with top producing Professionals.