Office Administrator

1 week ago

Scarborough, Canada Quality Machining and Automation Full time

Location: Scarborough, ON

**About Us**:
We are dynamic, fast-paced manufacturing organizations specialized in 5-Axis CNC Machining with facilities across North America seeking a highly organized, proactive, and experienced Senior Executive Assistant / Manufacturing Facility Administrator to support our leadership team and ensure smooth day-to-day operations. If you thrive in a challenging environment and have a strong attention to detail, we’d love to hear from you.

**Position Overview**:
As the Senior Executive Assistant / Office Administrator, you will be responsible for managing executive calendars, facilitating communication across departments, and overseeing the daily office/manufacturing operations. You will work closely with the executive team to ensure the efficient running of the office and provide key administrative support to senior leadership.

Our companies are specialized in aerospace manufacturing industry so attention to details and great professional communication skill is a must.

**Key Responsibilities**:
**Executive Support**:

- Manage the executive team’s calendars, schedule meetings, and prioritize daily activities.
- Handle travel arrangements, itineraries, and accommodations for executives.
- Prepare and organize materials for meetings, presentations, and reports.
- Act as a liaison between executives and internal/external stakeholders.

**Office/Facility Administration**:

- Oversee daily office/manufacturing operations, including managing office/shop supplies and equipment.
- Coordinate with vendors and service providers to ensure office systems run efficiently.
- Organize and maintain office filing and record-keeping systems.
- Assist in onboarding new employees and help with HR administrative tasks as needed.

**Communication and Coordination**:

- Serve as the point of contact for internal and external communications.
- Facilitate communication between departments and ensure timely information flow.
- Draft and proofread correspondence, reports, and other business documents.

**Project Management**:

- Support project coordination and planning for company-wide initiatives.
- Track deadlines, deliverables, and follow up on action items as needed.

**Qualifications**:

- Proven experience as an Office Administrator or in a similar role (5+ years preferred).
- Strong organizational skills and ability to manage multiple tasks simultaneously.
- Excellent written and verbal communication skills.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office management software.
- Ability to prioritize and handle confidential information with discretion.
- Strong attention to detail and problem-solving skills.
- Bachelor’s degree or equivalent experience preferred.

**Why Join Us?**
- Competitive salary and benefits package.
- Opportunity to work with senior leadership and grow professionally in a supportive environment.
- A collaborative and inclusive work culture that values innovation and hard work.

We look forward to hearing from you

Pay: $40,000.00-$45,000.00 per year

**Benefits**:

- Casual dress
- On-site parking

Schedule:

- Day shift
- Monday to Friday

Ability to commute/relocate:

- Scarborough, ON M1S 4J3: reliably commute or plan to relocate before starting work (preferred)

**Experience**:

- Administrative experience: 1 year (preferred)
- Office administrative: 1 year (preferred)

Work Location: In person

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