Administrative Coordinator, Construction

**Who are we?**

We are an employee-owned, award-winning land development consulting firm full of entrepreneurial, energetic, and caring individuals, who collaboratively contribute to the success of Crozier and our clients. Our purpose is to foster an exceptional workplace where talent flourishes, people thrive, and lives transform.

We provide services in civil, water resources, transportation, and building engineering services, complemented by hydrogeology, landscape architecture, environmental consulting, construction, and building science services. With offices in Collingwood, Toronto, Milton, Bradford, and Guelph, Crozier’s growing team of professionals work collaboratively with developers, builders, planners, architects, landowners, and stakeholder groups to advance residential, industrial, commercial, institutional, and recreational resort projects from concept through to construction completion. Supported by a diverse corporate services team, our technical staff is fully equipped to take on a variety of challenges.

Crozier is proud to be recognized as one of **Canada's Top Small & Medium Employers** and **Southwestern Ontario’s Top Employers for 2025**

**Your Impact**:
We are looking for an **Administrative Coordinator** to join our Construction Services team in our Collingwood office. **This is a full-time contract position to cover a maternity leave.**

In this role you will provide administrative support for Construction Managers and field employees while contributing to overall department effectiveness by providing logístical support and coordinating with other engineering departments within the company.

**How you will contribute to the team**:

- Perform administrative functions, which include preparation of monthly progress draw reports for various contractors, verify all records including WSIB & Statutory Declaration documents are up to date and saved to the corresponding files, and data collection for contractor insurance paperwork.
- Communicate with contractors regarding quotes/invoices, progress updates as well as address community concerns and forward any resident complaints to appropriate parties.
- Prepare RFQ documents for tender, tender coordination, compile RFQ results, summarize results.
- Prepare contract documents for civil, transportation and utility projects.
- Prepare, edit and issue various documents including but not limited to, award letters and start work orders for various projects as required.
- Coordinate and attend preconstruction/ progress meetings and take meeting minutes.
- Assist field staff with formatting site reports, and document management/control, both in hard copy form and through Builterra software.
- Order and keep track of construction equipment.
- Update and maintain construction management documentation and templates.
- Coordinate printing and delivery of drawings sets for Contractor/Developer.
- Identify and coordinate any required training for department staff to ensure compliance with regulatory authorities.
- Prepare and assist in maintaining the construction department project and staffing schedules in coordination with construction managers and project managers.
- Manage the Builterra Database catalog and input project info, tender bid pricing, payment certificates, change orders, and project details.
- Provide miscellaneous administrative support to the Operations Manager Construction and Construction Managers.

**What you bring**:

- Post-secondary education in Civil Engineering, Construction Technology, Business, Office Administration, or related discipline.
- Minimum two (2) years related work experience.
- Proficiency working in MS Office (Word, Excel, PowerPoint, and Outlook), including proficiency with Builterra, GanttPRO and Microsoft Project.
- Document formatting, proofreading and strong attention to detail.
- Exceptional administrative, organizational, and time management skills.
- Strong interpersonal, communication and public relations skills.

**We can offer**:

- Customizable **health and dental benefits**:

- **Personal Days**:

- **Vacation Pay**:

- **Crozier Days**:Paid days off during the holiday break
- **Crozier Socials**: With inter-office and company-wide events happening each week, there is always something fun to do at Crozier. We organize special events like wine tastings, golf tournaments, games nights, boat cruises, and more
- **Community Involvement**: The foundation of our company was built on giving back to the communities where we live, work, and play. We actively support not-for-profit organizations in our communities, encourage employee involvement, and provide financial support to dozens of organizations each year.